Coordinator, Finance & Compliance

Finance Washington, District Of Columbia


Description

DEFENDERS OF WILDLIFE

POSITION DESCRIPTION

 

JOB TITLE:  Coordinator, Finance & Compliance

CLASSIFICATION: Assistant 3

SALARY: $42,000 - $47,000

FLSA:  Exempt

DEPARTMENT:  CFO

LOCATION: Headquarters, Washington, DC

REPORTS TO: VP Finance, CFO

LAST REVISED: June 2022

 









POSITION
SUMMARY

This position assists all members of the Finance and Compliance teams.  This position includes a wide variety of responsibilities including accounts payable assistance, compliance filing assistance, and contract review assistance.

 

This position works with all members of the Finance and Compliance teams as well as many members of other teams. 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

  • Accounts Payable:
    • Review all contract related accounts payable payment request submissions for appropriate remaining contract value and term to cover submission; work with staff to resolve any issues identified
    • Attach electronic voucher images to related AP vouchers records within the Accounting Database at the conclusion of each weekly payment run
    • Manage active cards within the Corporate America Express Credit Card program
    • Main up-to-date Delegation of Authority list

 

  • Assist with completion of ongoing miscellaneous filings including:
    • State Registrations To Do Business filings
    • State Certificates of Good Standing renewal filings
    • State Personal Property Tax Filings

 

  • Contracts
    • Perform review of all draft contract records within the contracts database for accuracy and completeness, prior to contract legal review
    • Update active contract records within the contracts database with payment information at the conclusion of each weekly payment run

 

  • Perform all other related duties as assigned.

 

QUALIFICATIONS

 

Education: Bachelor’s (B.A./B.S.) degree or equivalent

Experience: 1 year of relevant experience

An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.

 

Knowledge, Skills, Abilities for All Defenders

https://defenders.org/knowledge-skills-and-abilities

 

Knowledge, Skills, Abilities for Assistant 3

 

Administrative

  1. Ability to accurately maintain electronic and physical records
  2. Anticipate and meet the needs of internal and/or external stakeholders delivering excellent service

Communication

  1. Ability to clearly and accurately communicate with internal and external stakeholders
  2. Ability to articulate complex ideas clearly, accurately and concisely

Critical Thinking

  1. Ability to handle sensitive and confidential matters with discretion
  2. Strong research and data analysis skills, including ability to gather and synthesize information from multiple sources to produce high quality work products in a consistent, efficient, accurate, and timely manner
  3. Creative problem-solving and troubleshooting skills with willingness to experiment and innovate new methods.

Project Management

  1. Ability to work well under pressure and tight deadlines while balancing competing assignments
  2. Ability to remain flexible and adaptable to shifting priorities while remaining responsive to urgent requests
  3. Ability to take ownership of a project or process and to use problem solving skills to resolve issues
  4. Ability to manage deadlines on multiple cross-functional projects in a dynamic environment
  5. Demonstrated ability in managing competing interests on complex issues

 

Knowledge, Skills, Abilities for Coordinator, Finance

  1. Strong Attention to detail

 

PHYSICAL ACTIVITIES, ENVIRONMENTAL CONDITIONS, PHYSICAL DEMANDS

Physical Activities

Check all that apply

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.

 N

Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.

 N

Remaining in a stationary position, often standing or sitting for prolonged periods.

 C

Moving about to accomplish tasks or moving from one worksite to another.

 O

Adjusting or moving objects up to __ pounds in all directions.

 O

Communicating with others to exchange information.

 C

Repeating motions that may include the wrists, hands and/or fingers.

 C

Operating machinery and/or power tools.

 N

Operating motor vehicles or heavy equipment.

 N

Assessing the accuracy, neatness and thoroughness of the work assigned.

 C

 

Environmental Conditions

Check all that apply

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Low temperatures.

 O

High temperatures.

 O

Outdoor elements such as precipitation and wind.

 N

Noisy environments.

 O

Hazardous conditions.

 N

Poor ventilation.

 N

Small and/or enclosed spaces.

 N

No adverse environmental conditions expected.

 

 

Physical Demands

Check only one

 

Sedentary work that primarily involves sitting/standing.

X

Light work that includes moving objects up to 20 pounds.

 

Medium work that includes moving objects up to 50 pounds.

 

Heavy work that includes moving objects up to 100 pounds or more.

 

 

Visit www.defenders.org to apply.

 

All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

 

 Defenders requires employees who engage in in-person work activities, including business travel or onsite work, to be fully vaccinated against COVID-19. An applicant (i) who is disabled or pregnant or who has a qualifying medical condition that contraindicates a COVID-19 vaccination or (ii) who objects to being vaccinated on the basis of a sincerely held religious belief, observance or practice may request an exemption from this vaccination policy. This determination will be made on a case-by-case basis and in accordance with applicable law. Any medical information concerning an applicant's disability will be treated as a confidential medical record in compliance with applicable federal, state and local laws. 

It is the policy of Defenders of Wildlife to provide equal employment opportunity to all qualified individuals without regard to their race, color, creed, religion, sex national origin, ethnicity, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, marital status, personal appearance, family/parental status, matriculation, political affiliation, genetic information, or any other legally protected characteristic in all personnel actions.

Please be advised this position is union-eligible.