Administrative Assistant

Administrative Chicago, Illinois


Description

Responsibilities

  • Manage and maintain senior managers' calendars
  • Prepare reports and other documents using word processing, spreadsheet, presentation, and other software
  • Preparing and managing expense reports
  • Read and analyze incoming email, mail, and reports to determine their significance and take action
  • Prepare responses to correspondence containing routine inquiries
  • File, retrieve, and maintain documents, records, and reports
  • Organize travel arrangements
  • Booking internal meetings
  • Greet visitors and determine whether they should be given access to specific individuals
  • Make arrangements for committee, client, and other meetings including ordering of food, ensuring room tidiness and preparedness
  • Coordinate and direct office services, personnel, and housekeeping, in order to aid senior managers 

Capabilities

  • Microsoft office capable including: Outlook, Word, Excel, Power Point
  • Liaises well with other departments
  • Well organized
  • Ability to prioritize
  • Multi-tasks well
  • Self-motivated