Proposal Specialist

Operations North Billerica, Massachusetts


Description

 The Proposal Specialist will provide operations support for the Bids & Proposals team. The ideal candidate must have strong organizational, project management, and communication skills to successfully prepare materials related to various stages of development and production—from creating covers for binders to coordinating with colleagues on proposal deliverables to submitting (in hard copy or digitally) finished proposals and following up with school districts and departments of education on post-award debriefs. The successful candidate will have an understanding of administrative and clerical procedures, managing files and records, and expertise with the Microsoft Office suite, Adobe Pro, and business applications such as SharePoint. 

The impact you’ll have: 

  • Owns the production process, including desktop publishing, formatting, editing, and either printing/copying/producing binders/shipping or working with a print shop to get proposal packaged and shipped 

  • Works directly with internal and external team members to gather all ancillary components of each assigned proposal (e.g. forms, signatures) 

  • Ensures all required proposal components (e.g., bid cover, technical narrative, cost proposal, appendices) are accurately combined into a final PDF for review prior to production and submission 

  • Coordinates with the assigned lead Proposal Writer and other team members as applicable to perform a final page turn, ensuring all RFP specifications are addressed 

  • Provides team members with integral pieces of a proposal (e.g., resumes, client references, statistics) 

  • Tracks submitted proposals 

  • Maintains client reference database 

  • Notifies team of submission and closes out proposal folders 

  • Completes vendor registrations 

  • Provides team members with program demonstration codes and access 

Who we’re looking for: 

  • The ability to thrive and maintain a sense of humor in a fast-paced, deadline-driven environment while managing multiple tasks/projects concurrently 

  • Proven ability to maintain accuracy and attention to detail 

  • Proven ability to follow complicated direction and detailed requirements for a proposal 

  • A team player who works productively and cooperatively with a wide range of people and personalities 

  • Proven ability to work collaboratively and effectively across teams with competing needs, including the demonstrated ability to use varying styles, approaches, skills, and techniques to communicate with various constituents with diverse backgrounds and experiences 

  • Proficiency with Word, Excel, Adobe Pro, SharePoint, and other standard business applications 

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Requirements: 

  • 3+ years of related professional experience  

  • Bachelor’s degree, or equivalent   



Curriculum Associates, LLC is an Equal Opportunity Employer. Curriculum Associates, LLC will not discriminate against any employee or applicant for employment because of race, color, creed, religion, sex, national origin, age, marital status, veteran status, sexual orientation, gender identity or expression, disability, genetic information, or any other category protected by law. Curriculum Associates, LLC will grant employment, without regard to race, color, creed, religion, sex, national origin, age, marital status, veteran status, sexual orientation, gender identity or expression, disability, genetic information, or any other category protected by law. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation.

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