Paralegal & Legal Mgr

Corporate Support Charlotte, North Carolina


Description

Position at CTE

Join the CTE Team

As a family-owned company under our third generation of leadership, we have built our business based on the principles of trust, integrity and a desire to help our customers and employees succeed.

Since 1926, we’ve supported the strength of our communities by supplying equipment for critical infrastructure and commerce, and by funding programs that advance social and economic vitality. Being around for nearly 100 years means we change and pivot to capture opportunities and avoid challenges. We make smart investments in our company and continuously improve as part of our vision to be a trailblazing company that’s built to last.

We’re looking for hard-working, team-oriented professionals who enjoy working on new challenges every day. We believe our employees are the key to our success, and we’re committed to providing a work experience that helps our team grow to their full potential.

Join a leading solutions provider and be a part of a group of highly skilled technicians, sales and support team members who exist to serve as a trusted partner to our customers, communities and fellow employees.

Summary

CTE is a major supplier of heavy equipment, material handling equipment, diesel engines, and industrial trucks with headquarters in Charlotte, NC, and stores in NC, SC, GA, AL, TN. This growing and safety focused organization is looking for a reliable Paralegal Legal Coordinator to support the General Counsel on a variety of commercial contracts, litigation, corporate/compliance, real estate, and administrative matters. The role includes expediting and ensuring the timely processing of legal documents and correspondence. In addition, this position will assist in monitoring contracts and due diligence status, preparing and revising reports, as well as supporting the administrative needs of the General Counsel.

Responsibilities

  • Draft, negotiate, and review commercial contracts, including NDAs, vendor contracts, and customer contracts
  • Organize, maintain, docket, and coordinate execution of contracts
  • Prepare reports and educate stakeholders on contract requirements
  • Assist with litigation
  • Assist with mergers & acquisitions (M&A)
  • Assist in compliance with audit requests, Environmental Social Governance (ESG) initiatives, and legal obligations
  • Assist with intellectual property issues
  • Develop and maintain company policies, such as data security and privacy policies
  • Create and update CTE’s form contract templates and terms and conditions
  • Perform legal research and provide guidance to the General Counsel
  • All other duties as assigned by the General Counsel

Essential Functions

The Paralegal & Legal Manager will support the following areas:

Transactional

  • Legal drafting, review, approval, execution, and ongoing maintenance of company agreements and other corporate documents
  • Drafting and review of corporate policies
  • Drafting, review, and maintenance of corporate forms and contract templates
  • Drafting and review of statements of work and services schedules
  • Research and analysis of applicable industry laws and regulations and other corporate compliance matters
  • Respond on Know Your Customer (KYC) requests and other ad hoc requests
  • Assist on corporate governance matters
  • Drive and contribute to various department and cross-functional process improvement projects and participate in various other legal and compliance projects and initiatives
  • Assist with mergers & acquisition transactions
  • Support ongoing company-wide initiatives, including policy development, template standardization and adoption of governance-related technologies
  • Train and guide business teams on corporate governance and disclosure topics, issues, and best practices

Litigation Support

  • Prepare discovery including working with business partners to pull any information or documents to which the legal department does not have direct access and partnering with the business to gather factual background to claims brought against the Company
  • Maintain calendar of all pleading, discovery, filing, mediation deadlines; knowledge of federal and state rules of civil procedure with respect to such deadlines
  • Maintain data related to litigation/charge/demand trends, results and spend
  • Prepare affidavits or other documents, such as legal correspondence, agreements, and organize and maintain documents in paper or electronic filing system
  • Prepare for trial by performing tasks such as organizing exhibits
  • Prepare legal documents, including briefs, pleadings, appeals, outlines of EEOC responses, DOL responses, responses to other agency inquiries, exhibits, and discovery requests and responses,
  • Communicate with employees, leadership, outside counsel, and witnesses to gather information and discuss details of case
  • File pleadings with court clerk, to include Federal ECF proficiency
  • Collaborates in legal matters in area of responsibility
  • Conducts investigations in area of responsibility to include interviewing witnesses and summarizing such interviews for attorneys and determining necessary documents for attorney review

Policy Compliance

  • Conducts quality control and monitors compliance of company policies and procedures

Trademark

  • Handle all aspects of trademark applications, including filings; performing preliminary trademark searches, drafting assignment documents for recordation; drafting legal correspondence and assisting on due diligence reviews
  • Identify and check trademark rights and clearances
  • Assist attorneys in the clearance and prosecution of trademarks

Real Estate

  • General correspondence and follow-up with third parties including sellers, landlords, title companies and outside counsel
  • Draft estoppels and subordination agreements
  • Title and survey review
  • Assist with other miscellaneous real estate matters
  • Draft and review option letters

Contract Management

  • Manage implementation of contract management workflow and contract repository
  • Interpret contract requirements, obligations, and risk exposure
  • Contribute to the development and improvement of contract templates, model contract library and the efficiency of the legal contract management process
  • Verify compliance with relevant corporate limits of authority protocols and, with assistance from General Counsel, summarizing risks for business partners to achieve contract review and approval
  • Educate/train business partners on key commercial, legal, corporate policy, contracting process technology, and other considerations
  • Assist in the management of contract documentation flow, approvals, reporting, and archiving consistent with internal processes
  • Coordinate with other departments to ensure successful negotiation and management of business agreements

Legal Operations

  • Partner with internal stakeholders throughout the organization to ensure effective and efficient cross-functional project management for the legal department
  • Manage and support legal operations projects, such as the implementation of new technologies, processes, reporting, and training
  • Manage department budget process and variance reporting
  • Ensure invoices and expenses are processed promptly

Amdinistrative

  • General file management including initiating and managing project files and electronic file management
  • Correspondence relative to outstanding legal issues impacting deals
  • Obtain signatures for legal documents
  • Maintain calendar and assist with arranging conference calls and appointments
  • Participate and assist with team meetings and conference calls
  • Make travel arrangements
  • Telephone support and re-direction of inquiries/calls as necessary
  • Review, process and track vendor invoices to accounting department for payment
  • Prepare, submit and track expense reports electronically (Concur)
  • Process settlement checks

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualifying individuals to perform the essential functions.

Education and/or Experience

  • Bachelor’s degree or paralegal certificate required.
  • National Association of Legal Assistants Certified Legal Assistant certificate OR 6 years of experience in a corporate Legal department or law firm as a paralegal.
  • General knowledge of legal department and familiarity with basic corporate governance and real estate matters.
  • Exemplary organizational skills for prioritizing and performing multiple projects and tasks while delivering consistent quality work product.
  • Proven investigative and analytical problem resolution skills with ability to think independently and address projects with appropriate supervision.
  • Exercises good business judgment with high ethical standards and capability to manage and impart confidential information.
  • Advanced verbal and written communication and ability to effectively communicate in a clear and concise manner to both lawyers and non-lawyers.
  • Ability to develop and maintain record keeping systems and procedures.

Computer Skills

Strong Microsoft Office (Word, Excel, Outlook and PowerPoint) skills and attentive to detail and accuracy with excellent editing skills

Language Skills

Ability to read and interpret documents such as commercial contracts, complicated regulations, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Workplace Requirements

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee must frequently lift, carry, push, pull and /or otherwise move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

While performing the duties of this Job, depending on site location, the employee may be exposed to moving mechanical parts and equipment. The employee may occasionally be exposed to high, precarious places, fumes or airborne particles; outside weather conditions and vibration. The employee may occasionally be exposed to wet and/or humid conditions; toxic or caustic chemicals; extreme cold; extreme heat and risk of electrical shock. The noise level in some work environments is occasionally loud.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. If you are unable to complete the application without an accommodation, please call 704-731-7701 for assistance.