LiftOne - Administrative Assistant

Administrative Charlotte, North Carolina


Description

Position at LiftOne

The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. Performs diverse and advanced administration duties, which require the highest level of confidentiality. Typically manages different and conflicting objects, projects or activities at once.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Responsible for management of executive’s email account including returning emails on his/her behalf
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of meetings.
  • Communicate and handle incoming and outgoing communications on behalf of the executive and managers as needed.
  • Assist executive and management team with preparation of presentation materials.
  • Review, compile, and summarize miscellaneous reports and documents; prepare documents and outgoing mail as necessary (writing and editing skills required).
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
  • Arrange travel schedule and reservations for management as needed.
  • Expense report preparation, submission, and follow-up throughout approval stages for multiple managers.
  • Create Purchase Orders and goods receipts to pay invoices, charging to appropriate cost centers and GL codes.
  • Responsible for sending recurring email reminders and reports to team and managing several due dates.
  • Record meeting minutes as needed.
  • Coordinate with external vendors to secure offsite meeting spaces, activities, and/or catering on a regular basis.
  • Order office supplies, business cards, branded apparel, and signage for CRS/CCE team at multiple branches, as requested.
  • Maintain product literature stock and work with marketing department to stock more as needed.
  • Coordinate and/or assist with employee and customer meetings and events (examples - trade shows, open houses, cookouts).
  • Serve on Company committees as requested (examples – CTE Kickoff, Employee Appreciation)
  • Perform related duties as required.

Education and/or Experience

  • 4 year degree highly preferred
  • 3+ years of administrative support experience
  • Excellent calendar management skills
  • Strong proofreading and business writing skills
  • Experience creating PowerPoint presentations with graphs, graphics and animation
  • Excellent knowledge of MS Office, including Word, Excel, PowerPoint
  • Experience scheduling travel arrangements
  • Experience coding expense reports using Concur or a similar expense management system preferred
  • Strong interpersonal and communication skills, with a positive self-starter attitude
  • High sense of urgency, high integrity, high reliability
  • Proactive approach to problem solving and resolutions
  • Positive attitude with a level-headed approach to resolving issues
Job Location:
Charlotte, NC

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. If you are unable to complete the application without an accommodation, please call 704-731-7701 for assistance.