Studio Administrator

OPERATIONS Redwood City, California


Description

Crystal Dynamics, a part of the Square Enix family and the studio behind the award-winning Tomb Raider game franchise as well as Marvel's Avengers, is constantly on the hunt to add even more top-tier gaming talent to our family. We pride ourselves on attracting and developing the best of the best to craft the most exciting projects in gaming. Our 25-plus years of development experience, as well as our studio members’ combined AAA game industry pedigree, has established us as one of the premier studios in the world today.

Position Summary:

Crystal Dynamics is seeking a Studio Administrator for our world-renowned AAA Game Studio. We are looking for a fun, out-going, highly organized, dependable and energetic individual to plan, schedule, budget, and manage studio-wide events in addition to typical studio administration tasks. This position is a temporary, project full-time position with the possibility of converting to a permanent role.

Cover letter and resume/CV is required to apply for this position. A flexible work schedule will be required for this role. Candidates must be willing to accommodate occasional off-hours and weekends during peak development cycles and to accommodate certain high priority events.                                                                                                            
Essential Duties:

  • Lead and own studio-wide event planning and execution ranging from small two-person meetings at our offices to larger off-site parties.
  • Manage event details, scheduling, and logistics including but not limited to:
    • Large scale budgets
    • Product Launches
    • Holiday Events
    • 3rd Party Partnership Agreements, Contracts, and Fees 
  • Use Microsoft Office products regularly to effectively support all operational and Executive requests
  • Maintain the highest level of confidentiality in all communications
  • Draft company-wide communications based on existing templates including newsletters and event notifications
  • Host visitors, speak at company events, and represent the company during various internal and external engagements
  • Manage scheduling and travel planning for the Executive team, as well as potentially assisting various internal & external VIPs for specific event
  • Maintain supporting event documentation, calendars, and logistical data
  • Work with various departments as needed to complete tasks such as on-boarding, recruiting, and marketing.
  • Develop and foster strong relationships and work cooperatively across all teams and coordinating 
  • Foster and maintain positive working relationships with vendor companies

Competencies, Skills and Knowledge:

  • Outstanding communication skills: proven ability to interact comfortably, confidently, and professionally with a diverse range of personalities and job functions
  • Go-getter attitude with a sense of diligence and urgency, with an eye towards perfection and execution
  • Strong innate sense of prioritization and time/project management
  • A passion for creating fun and memorable events for a wide range of personnel
  • Dedication to the success of the team and the projects; strong operational team member and solutions driven partner
  • Able to use project and task management tools and resources to document and improve processes, track tasks, prioritize and execute on short term goals and long-term strategies 

Essential Requirements:

  • 2+ years of large-scale event planning, coordination, and management experience in a fast-paced and fun environment.
  • Previous demonstrated experience developing, managing, and executing an event plan with a budget over $100,000
  • Proficient in Microsoft Outlook (calendar and email), Word, PowerPoint, and Excel.
  • High school diploma required
  • AA or BA degree preferred
  • Games industry experience a huge plus!
  • Previous experience in a start-up environment a plus!

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to; sit, stand, stoop, kneel, crouch or crawl, walk and reach with hands and arms. The employee is expected to lift and/or move heavy equipment up to 50lbs. The employee may be subject to cuts, bruises, falls, burns from equipment, strong odors etc. 

Crystal Dynamics is an EOE and M/F/D/V employer.