Council Advisors Careers

Office Coordinator

New York, NY

Council Advisors is seeking an exceptional Office Coordinator to support our corporate headquarters in New York.  The ideal candidate is a hard-working, positive individual who takes great pride in their work. This person will be the face of the office, greeting visitors, acting as a culture carrier, and ensuring the office runs smoothly.

This is an excellent opportunity for an early-career professional seeking exposure to a high-performing advisory firm and interested in building a career in business operations, administration, or corporate services.

This is a hybrid position with expectation to be in the NY office 4 days/week.

Responsibilities:

Office Experience & Front-of-House Leadership

• Serve as the first impression of Council Advisors, welcoming visitors and employees with professionalism and warmth from the front desk
• Manage incoming calls and serve as a central point of contact for the office
• Coordinate in-office meetings, including food orders and visitor logistics

Office Operations & Facilities Management

• Oversee daily office operations to ensure a polished, client-ready environment
• Manage mail and package distribution, shipping, and scanning
• Liaise with building management, cleaning services, and external vendors
• Coordinate ID badges for new hires and visitors
• Facilitate vendor access and ensure compliance with building requirements (e.g., COIs)

Supply & Workplace Management

• Maintain inventory of office, kitchen, and restroom supplies and restock regularly
• Take ownership of shared spaces, including maintaining kitchen area (e.g., organizing/cleaning refrigerator, running and unloading dishwasher, maintaining stocked snacks and beverages)
• Ensure common areas remain clean, organized, and welcoming throughout the day
• Proactively identify operational improvements to enhance the workplace experience

Administrative & Team Support

• Respond to employee requests and support internal coordination needs
• Serve as the first point of contact for in-office event and meeting planning

Requirements:

• Associate’s or Bachelor’s degree preferred, with 1–2 years of professional experience; high-potential entry-level candidates will be considered
• Exceptional interpersonal skills and a welcoming, professional presence
• Strong organizational skills with meticulous attention to detail
• Demonstrated ability to take ownership and consistently deliver high-quality work
• Excellent written and verbal communication skills
• Proactive and self-directed, with the ability to anticipate needs and manage priorities independently
• Demonstrated discretion and ability to handle sensitive and confidential information
• Poise and confidence when interacting with senior executives and external stakeholders
• High emotional intelligence and a strong service orientation
• Ability to thrive in a fast-paced, high-performance professional environment
• Comfort operating in a dynamic office with evolving priorities
• Experience in a corporate, professional services, or hospitality environment preferred

About Council Advisors:

Council Advisors is the trusted partner for C-Suite leaders of high performing companies – driving results where it matters most. 

At Council Advisors, we partner with CEOs and their teams to tackle their most critical challenges, backed by over 20 years of experience advising top leaders across corporations, investment firms, and non-profits. Through our expert practices – TMG, SSA & Co., and High Lantern Group - we help C-Suite leaders turn strategic priorities into winning strategies.

Council Advisors provides a reasonable salary range for our open requisitions. Actual salary is influenced by a wide array of factors including but not limited to skill set, experience, training, education, and other business and organizational needs. The range of starting annual salary for this role is $60,000-$75,000. Decisions will be determined on a case-by-case basis.

In addition to the base salary, this position is eligible for performance-based incentives and a competitive benefits package.

CA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, CA complies with all applicable state and local laws governing nondiscrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, recall, transfer, leaves of absence, compensation, and training.

CA does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to CA or any employee or owner of CA without a pre-existing agreement signed by both parties covering the submission with be considered CA’s property and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited, and unapproved submittals and referrals will be considered CA's property and free of fees.