COPE Health Solutions Careers

Description

• Maintain office organization, professional work environment and functionality always
• Maintain an updated central contact list accessible to all staff
• Exhibiting leadership skills, decision-making skills, conflict management skills and team building skills to generate productive and positive relationships with all team members
• Maintain, manage, and assign all badges, keys, and fobs for California corporate offices
• Maintain printers and other office equipment
• Manage office mail, scanning, and department distribution
• Perform miscellaneous basic IT tasks as communicated by the Director of IT
• Assist managers with managing, negotiating and ordering additional keys, locks, and/or services from locksmith vendors
• Manage cleaning services, ensuring office space is cleaned daily, whiteboards/write-on walls maintained, kitchen and appliances, maintained, etc.
• Build and maintain relationships with building management, security, and other office support vendors
• Coordinate space planning, office upgrades/expansion, internal moves, preparation of workstations, interior design needs and furniture inquiries, etc.
• Manage/Maintain storage facility, including coordination of an annual reorganization
• Assist the CEO with maintaining the budget, inventory, and distribution of office supplies for all corporate offices
• Manage, negotiate, and order parking permits/validations, ensuring excellent customer service and ease of parking for clients, Board, employees and contractors 
• Manage and maintain office space to ensure effective workspace for team members and visitors  
• Manage and maintain the monthly snack/supply budget for our offices
• Organize internal meetings, video conferences and conference calls, including preparing meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are prepared in advance
• Proactively provide support to the Executive Assistants of our company executives by anticipating needs and finding solutions to potential issues
• Attend meetings and take minutes as assigned
• Maintain meeting room bookings and handle required set up for meetings, luncheons, etc. for the CEO and other executives as assigned
• Maintain lactation/wellness room bookings 
• Attend and assist with coordination of all company events
• Assist in managing the corporate calendar and scheduling complex appointments and meetings
• Assist in coordinating the logistics of travel arrangements as assigned 
• Assist with company banking deposits 
• Update COPE Health Solutions key client list, corporate mailing list and business development spreadsheet as needed 
• Carry out other duties, tasks, and projects assigned 

• B.A. or B.S. Degree, Master’s Degree preferred
• Minimum 1-3 years of experience as an office manager preferred
• Strong customer drive and dedication to quality and success
• Excellent interpersonal, oral and written communication skills
• Excellent customer service skills
• Detail-oriented and able to work well independently
• Able to work collaboratively and effectively while handling multiple projects on various timelines in an extremely fast-paced environment
• Strong project management, communication, prioritization and feedback skills are critical to success
• Ability to travel to our California offices 

• Extremely high level of proficiency with Microsoft Office programs (Outlook, Word, Excel and PowerPoint, and Project Management)
• Trello