Trust Operations Tax Specialist

Wealth Management Salem, Oregon


The Trust Operations Tax Specialist will be responsible for coordinating and completion of all task surround tax filing and daily operational duties as required.

Essential Job Functions:  

  • Scrub transactions and contact records for proper coding
  • Act as liaison between tax vendor and administrative staff
  • Submit monthly transmission of data to tax preparer
  • Submit annual transmission of IRA related data to trust processing system vendor
  • Annual submission of 1099R and 5498 file to proper authorities
  • Track annual 1099, 1041, 1042, 5227 and 990 form distribution
  • Maintain records of quarterly tax payments and submission for payment
  • Maintain records of annual tax prep fees, submission for payment
  • Post disbursements and deposits
  • Release trade order files to meet deadlines
  • Check printing and mailing, positive pay file upload
  • ACH file generation and upload
  • Cash management sweep
  • Wire placement
  • May perform other duties as assigned.

All employees are responsible for internal controls in the performance of their assigned duties. Internal control responsibilities are established in various policies, procedures, and documents, including the Code of Conduct.

Minimum Job Requirements:

  • Bachelor's Degree preferred
  • 3 years’ of tax preparation experience required
  • Comprehensive understanding of tax codes and laws
  • Strong verbal and written communication skills
  • Ability to multitask and be detailed oriented
  • Proficient with Microsoft Office

Physical and Mental Requirements:

  • Ability to sit at a computer monitor for extended periods of time.
  • Ability to perform repetitive finger, hand, and arm movements.
  • Ability to lift up to 15lbs.
  • Ability to effectively discern information and formulate appropriate action.
  • Ability to reach, squat, bend, and manually manipulate standard office equipment.
  • Ability to drive to various locations.
  • Ability to think critically and provide appropriate solutions.

Values and Behaviors:

  • Build enduring RELATIONSHIPS with clients and each other.
  • Drive INNOVATION that simplifies life and work. 
  • Seek continuous GROWTH in your personal and professional development. 
  • Commit with HEART to serve others.
  • Extend TRUST in order to receive it. 

We offer a competitive total rewards package including base salary and comprehensive benefits. The hourly range for this role is $25.53 - $37.50, and the pay rate for the successful applicant depends on a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience. The role may be eligible for performance-based incentive compensation and those details will be provided during the recruitment process.

We offer eligible associates cost-effective benefit options including comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, paid time off for vacation, illness, volunteerism, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.

Notice to Agency and Search Firm Representatives:
We do not accept unsolicited resumes from agencies and/or search firms. Agencies must obtain advance written approval from Columbia Bank’s Talent Acquisition team to submit resumes, and then only in conjunction with a valid fully-executed written requisition contract for service and in response to a specific job opening. Resumes submitted to any Columbia Bank employee by a third party agency and/or search firm without a valid written and signed requisition search agreement, will become the sole property of Columbia Bank.  Columbia Bank will not pay a fee to any Agency that does not have such agreement in place.  No employee outside of Columbia Bank’s Talent Acquisition team has the authority to enter into a requisition search agreement.