Coast Dental Careers

Overview

The part-time Temporary Records Clerk is responsible for assisting with the daily tasks of the records management department of approximately 90 locations. This part-time position will be a temporary assignment for 6 to 12 months and will provide support necessary for daily operations in the company and affiliated dental centers.   The position requirements include verifying documents, preparing files for archiving or exchange, maintaining records inventory process or file management system, and responding to records requests.  Additional duties include general administrative tasks including copying, scanning, record keeping, and filing.

Essential Duties and Responsibilities

Records Management and Retention

• Maintains inventory control by checking in and entering incoming dental records box and file data into Excel or various databases for proper storage and tracking.
• Manually documenting records that have met retention guidelines prior to destruction.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills and Abilities

• Highly proficient in MS Word, Outlook, and Excel.
• Strong data entry and keyboard typing skills.
• Strong time management and organizational skills are required.
• Attention to detail is required.
• General administrative proficiency is required.
• Ability to communicate orally and in writing.
• The ability to multi-task, manage, and prioritize several projects at one time is required.
• The ability to handle sensitive information and maintain strict confidentiality is required.
• The Ability to work alone as well as in groups.

Qualifications (Experience, Education, Licensure, Certification)

• High School Diploma or GED preferred.
• 2 years’ experience of data entry and inventory record keeping experience preferred.

Physical Demands

• Occasional lifting or moving heavy materials such as boxes of records or documents with or without a pallet jack.
• Ability to lift up to 50 pounds.
• Ability to stand, bend, drive, twist, sit and type for extended periods of time.

Working Conditions

The Records Clerk works in the records warehouse. The workstation is clean, well-lit, and relatively quiet.  Work is primarily sedentary in nature.

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.