Description

Position Overview

The AP/AR Administrator plays a key support role within the Freight Forwarding operations team, managing a range of financial transactions and requests from regional teams. This position is responsible for ensuring accurate and timely recording of expenses and revenue, while facilitating urgent payments to critical supplier partners to maintain uninterrupted business operations.

Essential Job Duties & Responsibilities

• Process ad-hoc Accounts Payable and Accounts Receivable transactions as requested by Operations.
• Investigate and resolve posting discrepancies in the ERP system using appropriate transaction codes.
• Manage the Monday board to track requests and execute time-sensitive payments to essential vendors (e.g., ports, customs agencies, airlines, carriers).
• Generate weekly reports on open Purchase Orders and Sales Orders to provide visibility on outstanding items.
• Reconcile payments processed through third-party platforms, ensuring prompt and accurate entry into financial systems.
• Partner with the A/P Manager on month-end close activities related to the ERP and operational systems.
• Support invoice processing for warehouse operations through the Coupa platform.
• Perform other related job duties as assigned or required.

Required Qualifications

• Associate's degree in business, accounting, finance, or a related field.
• Minimum of 1-2 years of experience in a financial or accounting support role.
• Basic understanding of general accounting principles including debits, credits, accruals, and reconciliations.
• Familiarity with invoice processing platforms (e.g. Coupa).
• Experience working with ERP systems (e.g. SAP, Oracle).
• Proficient in Microsoft Office (Word, Excel, and PowerPoint) and Google Workspace.
• Strong attention to detail with the ability to shift priorities based on business needs.
• Strong interpersonal skills with excellent ability to communicate both verbally and written with internal and external partners.

Preferred Qualifications

• Bachelor's degree in business, accounting, finance, or a related field.
• Prior experience in Freight Forwarding or logistics operations.

Physical Requirements 

This is largely a sedentary role requiring the physical ability to:

• Sit for prolonged periods of time at a desk while working on a computer.
• Use hands and fingers to operate a keyboard, mouse, and telephone.
• Speak and hear clearly in person, virtually, and over the phone.
• Occasionally stand, walk, reach, stoop, or lift up to 10 pounds.

Work Environment

 This position operates in a professional office environment. The role routinely uses standard office equipment, such as computers, phones, photocopiers, filing cabinets, and printers. The work environment is typically quiet to moderate in noise level and is climate controlled.

Location/Remote Eligibility

This is a hybrid role based out of our Des Plaines, IL office. Regular, on-site presence is required 4 days per week in office and 1 day per week remotely or as otherwise directed by the company.

Schedule

Standard office hours at 8:30AM-5PM Monday through Friday. There may be flexibility regarding start and end times. Work hours may vary and may include evenings, weekends, holidays, and overtime based on business needs.