Proposal Specialist I
Description
Your Impact
The Proposal Specialist's primary responsibility is to craft and manage both formal RFP proposals and Informal proposals for prospective customers. This entails collaborating closely with numerous departments to craft tailored proposals that address the specific needs of potential customers. They are tasked with gathering, validating, interpreting, and synthesizing information from diverse courses to ensure that responses to RFPs are precise, personalized, and delivered punctually.
About CivicPlus
At CivicPlus, we strive to bring our company vision to life through innovation and collaboration. Supported by approachable leadership and transparent communication, we're empowered to make an impact on local government and the residents they serve. Grow your career alongside great people, where authenticity is welcome, successes are celebrated, and potential is nurtured.
What You’ll Do
As a Proposal Specialist I, you will:
- Coordinates proposal production process for both informal and RFP proposals from start to finish.
- Facilitates and participates in strategy meetings with Sales team and other company resources (as needed) to determine best positioning of services and determine task assignments.
- Analyzes the requirements of an RFP and decide what information needs to be included in the proposal.
- Develops, edits, and formats customized proposal responses to RFPs.
- Ensures proposals meet all RFP or customer requirements while also adhering to the company's standards and policies.
- Reviews, edits, and proofreads proposals and other materials to ensure accuracy, clarity, consistency of documents, and compliance with firm guidelines and standards.
- Supports multiple projects, prioritizes assignments, and completes tasks within firm deadlines and in a team environment.
- Utilizes and updates CRM to capture information related to current proposal activity.
- Manages proposal databases, templates, and other related documentation
- Participates in meetings with the Sales team to deepen knowledge of assigned proposals.
- Uses clear and concise messaging to call out client benefits and competitive differentiation of the company’s strategies for RFP content.
What We’re Looking For
We know that excellent candidates come from diverse backgrounds. Even if you don’t meet 100% of the listed requirements, we encourage you to apply!
Preferred Qualifications:
- Effective written and oral communication skills
- Ability to assess and evaluate information effectively
- Exemplary time management and organizational skills
- Strong attention to detail
- Proficient with Microsoft Office products
- Familiarity and experience with Adobe Suite products, specifically InDesign, Photoshop, and Acrobat Professional
- Experience with utilizing a CRM tool, such as Salesforce
Why CivicPlus?
This role offers:
- Chance to work collaboratively across sales, marketing, and business development, gaining exposure to different perspectives and strategies.
- Fast-paced environment with multiple projects at once, offering variety and continuous learning
- Direct impact on helping CivicPlus showcase its value to prospective and current customers, strengthening relationships and driving success.
Compensation and Benefits
- Estimated Salary Grade Range: $22.78 – $31.44 per hour
- The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and is based on a 40-hour work week.
- Benefits: Comprehensive health insurance, dental insurance, vision insurance, Flexible Time Off, 401(k) plan, and more.
Our Hiring Process
- Introductory call with Talent Acquisition
- Interview with the Hiring Manager
- Panel Interview with CivicPlus team members, including an interview project activity
- Offer
Note: The process may vary slightly depending on the role.
Additional Information
- CivicPlus is currently unable to provide visa sponsorship for this position now or in the future. Applicants must be authorized to work in the US.
- This position will remain open until 9/10/2025 at 5:00pm ET. We encourage you to apply as soon as possible, as applications will be reviewed on a rolling basis, and the posting may close earlier at the discretion of the Talent Acquisition team
Equal Opportunity Commitment
CivicPlus is proud to be an Equal Employment Opportunity employer. We celebrate and support diversity for the benefit of our employees, products, clients, and communities. Reasonable accommodations are available during the interview process.