CivicPlus, LLC Careers

Description

• Create, coordinate, edit, and format customized proposal responses for RFPs, RFIs, RFQs, and informal proposals.
• Analyze proposal requirements and determine what information is needed for accurate, timely, and tailored submissions.
• Coordinate proposal production from start to finish for both formal and informal proposals.
• Partner with sales, marketing, business development, IT, systems, and other internal teams to gather information, align messaging, and support proposal strategy.
• Facilitate and participate in strategy meetings to determine positioning, messaging, and task assignments for assigned proposals.
• Review, edit, and proofread proposals and related materials to ensure accuracy, clarity, consistency, and compliance with company guidelines.
• Maintain proposal templates, databases, process documentation, and CRM records related to proposal activity.
• Help improve team efficiency by supporting tools, processes, testing, and documentation updates.
• Support onboarding and development of team members through training materials, mentorship, and participation in interviews and reviews.
• Serve as a lead resource for the team when needed, including helping with assignments, difficult RFP reviews, and cross-functional coordination.

• Bachelor’s degree preferred, or equivalent work experience.
• Experience in a similar proposal, bid, or response-management role.
• Strong written and verbal communication skills, with the ability to communicate confidently and accurately across levels of the organization.
• Strong attention to detail and the ability to review and produce accurate, polished work under deadlines.
• Ability to manage multiple detailed projects simultaneously and prioritize effectively in a team environment.
• Experience working with tools such as Salesforce, Avnio, InDesign, Photoshop, Microsoft Office, and Acrobat Professional.
• Ability to work independently, solve problems, and take initiative when new responsibilities or challenges arise.
• Ability to collaborate effectively across business units and build strong working relationships with internal stakeholders.
• A strong sense of ownership, sound judgment, and a continuous-improvement mindset.

• Estimated Salary Grade Range: $54,100 - $75,700
• The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and is based on a 40-hour work week.
• Benefits: Comprehensive health insurance, dental insurance, vision insurance, Flexible Time Off, 401(k) plan, and more.

1. Introductory call with Talent Acquisition
2. Interview with the Hiring Manager
3. Panel Interview with CivicPlus team members, including an interview project activity
4. Offer

• CivicPlus is currently unable to provide visa sponsorship for this position now or in the future. Applicants must be authorized to work in the US.
• This position will remain open until Friday, June 26, 2026 at 2pm CST. We encourage you to apply as soon as possible, as applications will be reviewed on a rolling basis, and the posting may close earlier at the discretion of the Talent Acquisition team.
• At CivicPlus, we embrace AI and automation as tools that help people work smarter, move faster, and focus on higher-value work that strengthens communities. We encourage thoughtful, responsible use of technology to improve efficiency, support innovation, and enhance the employee and customer experience—while keeping human judgment, collaboration, and accountability at the center of what we do.