City of Kitchener Careers

Program Assistant (Program & Resource Services)

(Temporary Part-Time for approximately 10 months)

Competition Number

2024-453

Job Code

1503

Posting Date

October 31, 2024

Closing Date

November 8, 2024 (at 6:00pm)

Job Status

Temporary Part-Time

The City of Kitchener is a vibrant and dynamic city of approximately 292,000, in the heart of southwestern Ontario. As the largest municipality in Waterloo Region, Kitchener continues to be poised for development and growth, enhancing its reputation as a leader in city-building and innovation, with nationally recognized strategies to build its neighbourhoods, its digital infrastructure and its diverse economy.

The City of Kitchener is WHERE you want to work! Learn more about the top reasons to join us:

Why work at the City of Kitchener

Position Overview:

As the Program Assistant, you will provide direct program support to city-led children and youth programs.  Working with the Program Coordination team, you will serve as the administrative and planning backbone to the successful implementation of camps, after school programs, PD day, programs, youth programs etc.

Hours of Work: Up to 24 hours per week with flexible hours including afternoons, evenings and weekend programs and events.

Responsibilities:

• Assists with the administrative requirements of children and youth programs; including but not limited to; manual development and printing, form updates, record keeping, compilation of reports and resident feedback, development of volunteer schedules, program report requirements from Active Net, staff training, responding to customer inquiries etc.
• Organizes, distributes, orders and purchases program supplies.
• Prepares trip schedules for approval and books trips once approved.
• Organizes program transportation requirements.
• Books special guests.
• Liaises with staff from various facilities to secure facility bookings for programs (Aquatics, Sport, Community Centres.
• Prepares program materials (program binders, forms etc.).
• Assists with the implementation of program events that occur within the children and youth program.
• Performs other related duties as assigned.

Requirements:

• Minimum Grade 12 plus up to one-year post-secondary job-related courses such as recreation and leisure studies or related field.
• Minimum 1 year job related experience including use of a Program Registration System (ActiveNet an asset).
• Valid CPR Level “C” and Standard First Aid Certificate (or willing to obtain).
• Access to reliable transportation and be able to travel to various work locations across the City. 
• Demonstrated experience working with municipal programs for children and youth.
• Willing to work flexible hours including evenings, weekends, holidays, March break, summer etc.
• Excellent understanding of and skilled in the use of Microsoft Office.
• Proven leadership skills and committed to working in a collaborative team environment.
• Committed to the delivery of program excellence and quality customer service.
• Strong interpersonal and communication skills.
• An organized time manager with effective administrative skills.
• Provide a satisfactory Police Reference Check (Vulnerable Sector) at your own expense as a condition of employment.
• Reliable with a good attitude and employment record.

The City of Kitchener is committed to an equity-driven, inclusive, accessible, and barrier-free recruitment and selection process, and to ensuring our workforce reflects the full diversity of the community we serve. We welcome applications from Indigenous, Black, racialized and 2SLGBTQ+ persons, as well as other equity deserving groups.

We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please contact Human Resources at [email protected], or 519-741-2200 ext. 7261 to make your needs known, so that we can support your full and equal participation throughout the hiring process.

We appreciate the interest of all applicants. Only candidates whose skills, experience and qualifications meet the requirements of the position will be contacted.

Please note that as per Human Resources Policy HUM-HIR-110, "Employment of Relatives of Staff Members and Elected Officials":

"The immediate relatives of staff of the Human Resources Division, all Directors, General Managers, or the Chief Administrative Officer and Elected Officials shall not be employed by the City in any capacity.

The immediate relatives of all other Management personnel shall not be employed where such employment would be:

1. within the same Department in the case of permanent full-time, temporary full-time and part-time classifications.

2. within the same Division in the case of students."

Department

Community Services

Division

Neighbourhood Programs and Services

Union Affiliation

Non-Union/Management

Number of Positions

1

Hours of Work

Up to 24 hours per week

Location

Initial Location

City Hall 

City

Kitchener

Compensation

Salary Range

effective Nov 1, 2024: $26.399 - $33.001 per hour

Grade/Ban

4