Executive Assistant

Investor Relations Toronto, Ontario


Description

Executive Assistant

Toronto, Canada

 

About Citco

Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.

For more information about Citco, please visit www.citco.com

About the Team & Business Line:

Fund Administration is Citco’s core business, and our alternative asset and accounting service is one of the industry’s most respected. Our continuous investment in learning and technology solutions means our people are equipped to deliver a seamless client experience.

As a core member of our Investor Relations team, you will be working with some of the industry’s most accomplished professionals to deliver award-winning services for complex fund structures that our clients can depend upon.

Your Role:

  • You will handle day-to-day office administration.
  • You will be responsible for preparing correspondence, presentations, and reports using various software packages.
  • You will have critical review of presentations as well as design and coordination of various materials for presentations (slides, agendas, minutes, follow up, etc.).
  • You will prioritize and redirect mail and telephone calls as appropriate.
  • You will be booking all travel arrangements and completing expense reports.
  • You will provide full administrative support including photocopying, faxing, scanning, etc.
  • You will assist with special projects as required.
  • You will coordinate efforts amongst all EA’s within both offices, ensuring an equitable distribution of office efforts.
  • You will manage and coordinate social efforts amongst the teams and offices.

 

About You:

  • You have university degree.
  • Experience in an Administrative Assistant role within a Finance environment preferred
  • You have experience leading or supervising a team.
  • You are proficient in Microsoft Office Suite Programs– Word, Excel, PowerPoint and Outlook at an intermediate level.
  • You have proven ability to take initiative and work independently in a fast paced environment.
  • You have superior organizational and time management skills.
  • You have a high degree of detail orientation.
  • You have strong oral and written business communication skills.
  • You have high level of professionalism and the ability to deal effectively with all levels in the organization.

 

Our Benefits

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

 

We recognize diversity as a source of organizational pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.