Facilities Operations Specialist PM-5708

Corporate Functions Austin, Texas

Working under the direction of the Facilities Manager, this position will be responsible for space planning across all U.S locations and will also support the facilities group’s daily activities, maintain the database for all work order and preventive maintenance functions, create and maintain detailed reports, and assist with project management, contract management, and other ad hoc requests.

Responsibilities

  • Space planning and seating arrangements/stack charts. Assist with planning, restacks and moves
  • Assist with coordination and scheduling of building and equipment maintenance activities and help maintain maintenance schedules for all building and equipment
  • Manage office functions including work order coordination, database management, and maintain up to date inventory of facilities parts and supplies
  • Provide administrative support for facilities team the members, including preparing routine correspondence, presentations, and reports
  • Order office supplies, prepare expense reports, assist with the facilities ticketing system
  • Assist in preparation and version maintenance of RFP’s, bid information, and other contract documents
  • Maintain database of all contracts, lease documents and correspondence
  • Track and populate team goals and objectives and scorecard reporting
  • Manage and maintain minor facility management tasks as assigned including cross training on reception, mail and other required team functions
  • Process contract renewals and reconcile monthly invoices
  • Perform other duties as assigned by the Facilities Manager. May provide backup support for other Administrative Assistants and Receptionist as necessary

Education, Skills, and Qualifications

  • 5 years of administrative experience in the construction/facilities industry
  • Knowledge and experience working with building management systems as well as Microsoft Office applications
  • Strong attention to detail, organizational and analytical skills
  • Excellent written and verbal communication skills and strong social skills
  • Ability to efficiently and effectively manage time in a fast-paced work environment
  • Ability to work well as part of a team to achieve shared goals
  • Able to handle and secure confidential information and communications
  • Able to maintain and exhibit a positive, service oriented demeanor
  • Enjoy supporting a fast-paced staff
  • General understanding of Key Process Indicator metrics

Preferred Skills and Qualifications

  • Bachelor’s degree
  • Experience utilizing AutoCAD or similar software for space planning
  • Experience utilizing SAP or similar system for purchasing and invoice processing

This position is located in Austin, TX

This is a hybrid remote position and will follow a 2+ day in-office work schedule, with in-office days based on business needs and team preference. You must be based within commutable distance of the work location listed on the job posting, or willing to relocate prior to beginning employment with Cirrus Logic.

Cirrus Logic is an Equal Opportunity/Affirmative Action Employer. We strive to select the best qualified applicant for any opening and to reward employees based on their skills, experience and performance. We do not discriminate on the basis of race, national origin, pregnancy status, marital status, gender, age, religion, physical or mental disability, medical condition, veteran status, sexual orientation, genetic information or any other characteristic protected by law.

#LI-MM1
#LI-Hybrid