Collections Database and Digital Media Specialist
Description
Collections Database and Digital Media Specialist
About CICONIX: CICONIX LLC is a Veteran Owned Small Business specializing in business advisory and technical assistance for military health programs. We value exceptional people, unwavering integrity, inclusive collaboration, and enduring impact.
.
Location(s): Silver Spring, Maryland (on-site) | National Museum of Health and Medicine (NMHM)
.
Position Offers:
- Full benefit program, including: health, PTO, and 401k + contribution
.
Requirements:
- High School Diploma
- Three (3) - Five (5) years of experience
Summary:
CICONIX is seeking a Collections Database and Digital Media Specialist to support the National Museum of Health and Medicine (NMHM) in Silver Spring, MD.
.
About the Role:
- Maintain the museum’s collection information database, KE Emu and for NMHM’s digital archives for the museum and preparing materials for related digital projects.
- Assists with maintenance and standardization of data in electronic collections management system KE Emu. Performs regular maintenance routines.
- Implements bulk changes to data in KE Emu in the form of imports and global replace.
- Assist users with complex queries as needed.
- Monitor system usage, set up alerts, run reporting metrics, and audit data through reports; perform data-hygiene checks; expose entries which do not meet standards, and perform cleanup as needed.
- Write, edit, design, and troubleshoot Crystal Reports.
- Assist with management of user account and permissions groups for KE Emu in conjunction with the Registrar and Linux server administrator.
- Assists with software upgrades; server migrations and integrations; and data migration.
- Maintain and update in-house system documentation and KE Emu user’s manual, train and support users.
- Support accurate data mapping, validation, integrations, and clean-up activities across collections branches using the collections management system KE Emu and other database programs.
- Collaborate with Collection Managers on opportunities to enhance collection information and KE Emu user experience.
- Assist with planning, design and implementation of KE Emu software customizations.
- Maintain logs of issues and assist with coordinating/tracking fixes. Escalate support requests to Registrar as needed, report bugs, and submit feature requests.
- Collaborate with leadership and Collection Managers on standardization of KE Emu field usage, preferred terminology, and authority controls.
- Develops and maintains a digital archive for a wide variety of collection materials across the division.
- Applies numerous established digital practices in processing materials, consisting of archival, historical, visual, and anatomical formats.
- Prepares a variety of material for digital and other reformatting, completing duplication service, and reviewing duplicated images for adherence to established quality standards.
- Compiles and maintains records of processing activities and completes appropriate forms for statistical reports.
- Performs a sequence of detailed routines in searching online databases to identify what physical and digital items are in the division's care and helps track where they are.
- Assists with inventories, generating container lists, or other kinds of finding aids/data queries using KE Emu and other databases.
- Track contents of digital storage, maintain inventories, maintain cross references between digital assets in storage and records in the database, liaise with IT department for backup of digital assets.
- Performs related duties as assigned.
.
Qualifications:
- Education:
- High School Diploma required.
- Experience:
- Three (3) - Five (5) years of experience.
- Experience working with KE Emu, access, and excel databases, routine handling and retrieval of digital materials and the use of scanners, cameras and other digitization equipment.
- Security & Background Check:
- U.S. Citizenship and a successful background investigation are required.
- Ability to obtain and maintain a government security clearance.
- Additional Requirements:
- Willingness to comply with the government vaccination requirements.
.
Compensation: TBD
.
*This opportunity is contingent and will begin upon contract award.
CICONIX LLC is an Equal Opportunity Employer, including disability/vets. We E-Verify all employees.