Office Coordinator
Description
What You’ll Do:
The Office Coordinator represents the Company professionally and courteously by ensuring the day-to-day office processes run smoothly. This position assists with general reception duties and maintains flexibility to assist other areas as needed and as workload dictates. This position is 32 – 40 hours per week.
Your Key Responsibilities Include:
- Greet and welcome visitors, assist and direct them to the appropriate personnel.
- Open, sort, and deliver all mail.
- Set up and maintain office accounts such as Federal Express, Pitney Bowes, etc. Manage the Shred It account, including coordinating the secure bins.
- Coordinate office activities such as company meetings, working lunches, holiday parties, in-office celebrations, birthday celebrations, flower orders, and more.
- Notarize documents as needed. If not currently a notary, be willing to obtain a notary commission.
- Coordinate and distribute items in the office, such as parking transponders and card keys for all employees.
- Manage office maintenance as needed.
- Order office supplies and monitor office supply stock.
- Ensure lobby and conference rooms are kept clean.
- Check kitchen and food supplies, order and maintain snack supplies, clean and restock as needed, and keep bottled water stocked.
- Support Post-Closing and IHL Escrow as needed based on workload demands. Additionally, assist with projects including scanning for accounting, IT equipment cleanup, and supporting overflow work in other departments.
- Assist with re-verifications as needed.
- Consistently represent the Company professionally and courteously.
- Perform other duties as needed or assigned.
What You Have:
- Ability to work independently and manage time effectively.
- Professional demeanor and customer service focus.
- Exceptional written and verbal communication skills.
- Demonstrated ability to be articulate, polished, and comfortable in a fast-paced environment.
- Ability to multi-task and problem-solve.
- Strong attention to detail and organization.
- Advanced analytical and creative problem-solving skills.
- Enthusiasm to learn new things and take on additional responsibilities.
- Approachability and a willingness to help the team.
- Ability to manage multiple projects.
Your Education and Experience:
- CA Notary or willingness to obtain your Notary Commission within 30 days or hire.
- Demonstrated proficiency with Microsoft Office Suite, including Excel and Word.
- 2+ years of Office Administration experience in a professional environment.
About Inspire Home Loans
As an affiliate of Century Communities—one of the nation's largest homebuilders and industry leader in online sales—we strive to make the dream of homeownership possible. We’re proud to be part of the company’s mission to create thriving, enduring neighborhoods with lasting livability, focusing on building sustainable, affordably priced homes for our customers while reducing our carbon footprint. For team members, our goal is to provide the resources, opportunities, and benefits to build successful and rewarding careers. We’re committed to fostering an environment of diversity, inclusivity, and respect, and building a culture dedicated to ethical business behavior and responsible corporate activity.
Compensation: Inspire Home Loans intends to offer the selected candidate an hourly pay rate in the range of $25.00 - $30.00. Employees will have access to paid time off, medical, dental, vision, basic life insurance and the Company's 401k plan.
#LI-TB1
#LI-Onsite
#LI-Onsite