Administrative Assistant

Facilities Oakbrook Terrace, Illinois


Position at Celebrity Home Loans, LLC

Who we are…

Celebrity Home Loans, (“CHL”) is a national independent mortgage bank with a progressive 50 state licensing strategy. We lend billions of dollars annually through our highly diversified network of retail divisions, regions, and branches. Our corporate core mission is to create a culture of responsible autonomy- which means every one of our employees has the freedom and flexibility to reach their highest goals while remaining accountable for their decisions and their results. We want our team members to drive this organization forward. We seek similarly minded folks who believe they work best and achieve the most when given the opportunity to operate within responsible autonomy.


We’re Building a Different Kind of Team

Our mission is the simple, powerful, act of caring more. We prioritize the needs of people and make a difference with open, empathetic, and honest communication that educates, empowers, and enables people to improve their financial lives, and as a result, their whole lives. We believe in building a relationship that goes beyond the transaction and we are empowered to take care of each other.

At Celebrity Home Loans we roll out the red carpet for our stars; our employees are integral to our success, bringing commitment to our purpose, driving growth through responsible autonomy, empowering people with information and understanding, and living our values. Culture is the foundation of everything we do at Celebrity. We define culture as our values in action and you can make a difference to the people we help.


The Opportunity

Administrative Assistant provides support to the company’s headquarters office with a variety of clerical activities and related tasks.  This employee will manage vendors and will schedule and oversee the itinerary for company visitors.  Other duties will include answering incoming calls, directing calls to appropriate associates, mail distribution, the flow of correspondence, requisition of supplies, and other duties as assigned.

What You’ll Contribute:

  • Proactively support Corporate Facilities Manager, schedules, and special projects as they arise in the workplace. 
  • Facilitate and help organize involvement of Monday workspace for nationwide office locations.
  • Greet and direct company visitors between the hours of 8:30 am to 5:00 pm central.
  • Serve as point-of-contact for company guests in days leading up to event or arrangement.
  • Answer telephones and direct callers to the appropriate associate/department.
  • Coordinate the pick-up and delivery of express services (FedEx, Shred-IT, etc.).
  • Receive, sort, and distributes incoming and outgoing USPS mail.
  • Schedule appointments, meetings and coordinate space and office organization, and assist with special projects.
  • Maintain supplies inventory.
  • Assist with other related clerical duties such as scanning, photocopying, faxing, filing, and collating.
  • Assist with employee engagement with Culture Club (this would include attending meetings as needed, promoting employee participation, running events, researching activities). 


What You’ll Need:

  • College Graduate or equivalent work experience. 
  • Exceptional customer service skills and professional phone manners.
  • Ability to work well with others in a fast-paced environment, while maintaining the highest level of customer service, professional composure, and integrity.
  • Strong attention to detail.
  • Team player with good written and verbal communication skills.
  • Able to provide top-notch service to all clients and team members.
  • Ability to handle multiple tasks, take on new responsibilities and prioritize work in a deadline-intensive environment.
  • Strong interpersonal and teamwork skills and ability to influence through collaboration.
  • Self-motivated, high level of personal energy and commitment. 
  • Problem-solving skills, as well as flexibility and adaptability, are of key importance.
  • Proficient in Microsoft Word, Excel, and Power-Point


What We Offer:

  • ($35,000 - $40,000 + Discretionary Bonus): (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.)
  • Benefits Include: Medical, Health Savings Account, Flexible spending account, Dependent Care Flexible spending account, Dental, Vision, voluntary life and AD&D, Employer paid Short-term disability, long-term disability, Critical illness, Cancer, Accident, Legal, identity theft protection, 401k and Flexible Time-off


Celebrity Home Loans is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, age, and protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law.


Celebrity Home Loans, LLC | NMLS #227765

One Mid America Plaza, Suite 800 | Oakbrook Terrace, IL 60181