Registrar Office Administrator

Administrative Burnaby, Canada


Description

About Us

 

For more than 50 years, CDI College has been one of the leading career training institutions in Canada, thanks to its commitment to quality education and the success of its students. Our rich history includes alumni of thousands of successful graduates who embark on careers rich in opportunity. We are happy to say that we are looking for an Registrar Office Administrator to join our Online team!

Reporting to the Registrar Office Administration Team Lead, the Registrar Office Administrator is responsible for providing support to a team of admissions representatives in the areas of registration, student records maintenance.

 

Job Profile

 

Specifically, the Registrar Office Administrator will be responsible for: 

       Organizing and administering the records and registration functions of the Registrar’s Office

       Maintaining accurate and timely student information in the student database 

       Follow up with previous student records information

       Acting in a manner that upholds the College standards 

       Performing other job duties as assigned

 

Specific Responsibilities

 

The Registrar Office Administrator will be responsible for the following, as well as other related duties as assigned to support the business objectives and purpose of the College.

       Oversees the day-to-day admissions systems, processes, and procedures to ensure efficient, effective, and accurate practices and compliance with College policy.

       Responsible for data collection, reporting, and analytics related to enrolment and admissions.

       Oversees efficient and secure storage of student records

       Responsible for completeness of student records and maintaining low margins of error through effective ongoing training and support, as well as participating in regular review and/or internal/external audit.

       Initiates and manages the retention and disposition of student records and office administration files, in compliance with the College’s Records Retention and Disposal guidelines.

       Facilitates smooth operation of quarter registration process and systems

       Credit Transfer and Articulation

       Ensures data integrity and accuracy for all student information systems

       Provides long and short-term administrative planning analysis and develop, review, and monitor department goals and objectives.

 

Qualifications

 

To be successful in the Registrar Office Administrator position, an individual must be committed to developing, maintaining and demonstrating the following:

 

Education and Experience:

 

    Degree or diploma from a recognized university or post-secondary institution

    Minimum three years of administrative experience working in a large complex organization

    Post-Secondary experience is an asset.

 

Competencies:

 

    Experienced with managing multiple projects within a rapidly changing environment

    Excellent interpersonal skills and the ability to effectively communicate and interact with all individuals 

    Excellent oral and written communication ability

    Ability to act with tact, good judgment, and discretion; maintaining confidentiality of files, personal information, and other matters, as appropriate

    Ability to complete work in a timely manner with accuracy and attention to detail to processes and documentation

    Proven ethical and objective decision making and problem solving abilities

    Ability to plan and adapt to change

    A positive attitude and customer focused approach