Admissions Specialist

Admissions Burnaby, Canada


Description

About Us

 

For more than 50 years, CDI College has been one of the leading career training institutions in Canada, thanks to its commitment to quality education and the success of its students. Our rich history includes alumni of thousands of successful graduates who embark on careers rich in opportunity. We are happy to say that we are looking for an Admissions Specialist to join our team! 

The purpose of the Admissions Specialist position is provide administrative support for the site with respect to campus operations, processes and procedures to ensure and maintain the efficient operations of the Admissions department at the campus. Under general supervision, the Admissions Specialist is responsible for supporting the academic and housing needs of students coordinating campus events; and re-engaging contact with old leads.
 

Job Responsibilities
 

Specifically, the Admissions Specialist will be responsible for:
 

  • Providing administrative support to ensure the effective and efficient maintenance of the Admissions department
  • Achieving quarterly KPIs
  • Coordinating the planning and execution of events
     

Qualifications
 

The Admissions Specialist will at various times be responsible for the following as well as other related duties as assigned to support the business objectives and purpose of the College.

  1. Provide hiring support to the Admissions department
     
    • Under the Guidance of the Vice President of Admissions, the role will collaborate with the corporate talent acquisition team to conduct interviews and provide input in hiring decisions.
  2. Supporting the administrative functions of the Admissions department to enhance the student experience by:
     
  • Providing general support including but not limited to mailing, scanning and faxing, ordering supplies, reception coverage, preparing correspondence, data entry, filing, scheduling/arranging meetings and booking rooms, and maintaining databases, reports, documents and other office files
  • Contacting students to complete the admissions file
  • Communicating and coordinating work between departments and outside sources (monthly starts)
  • Providing routine information related to the College’s programs, functions and events, departmental activities and/or general College procedures and policies.
  • Assisting with the planning and running of campus events, such as Orientation.
  • Verification of student files such as:  pre-requisites, birth certificate, contract etc…
  • Maintaining an accurate filing system for timely retrieval of documents
  • Following up on requests and tasks to ensure deadlines are met.
  • Executing month end SPAR and Lead Centre

 

  1. Coordinating the planning and execution of events
     
  • Assisting with and participating in all campus events such as trade shows, open houses, information sessions, mall booths, etc.
  • Coordinating in all new student orientation events and activities
  • Other duties as assigned

Requirements
 

To be successful in the Admissions Specialist position, individuals must be committed to developing, maintaining and demonstrating the following:

Education and Experience:
 

  • Degree or diploma in a related field. Bachelor’s degree preferred.
  • One to three years’ office experience in a service oriented, fact faced environment.
  • Basic training in office practices.
     

Skills and Abilities:
 

    Excellent interpersonal skills and ability to interact with individuals from a variety of backgrounds and cultures.

    Ability to develop networks and maintain contacts within the business community.

    Strong knowledge of communities within Vancouver and surrounding municipalities.

    Strong knowledge of the transportation network in the lower mainland.

    Ability to work independently with minimum supervision.

    Good judgement and ability to prioritize assignments.

    Excellent organizational and time management skills.

    Advanced oral and written communication skills.

    Ability to work under pressure and maintain a calm focus during hectic periods.

    Ability to handle a multi-line telephone switchboard.

    Solid working knowledge of MS Office including Word, Excel, Outlook.

    Ability to exhibit a professional attitude and image with a commitment to quality service.

    Understanding of the programs and services provided by the organization.

 

Provisos:
 

  • Overtime during peak periods may be required.
  • Ability to travel to various homestay sites, including use of own vehicle if needed.