Corporate Events & Conferences Coordinator
Description
CCS Fundraising – Corporate Events & Conferences Coordinator
Corporate Events & Conferences Coordinator
Department: Corporate Marketing
Type: Full Time, Hybrid (based in NYC Area)
Experience: Entry Level, Early Career
Who We Are
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. For 76 years, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS provides tailored support to more than 700 nonprofit organizations annually. With over 500 professionals and 18 offices throughout the United States and Europe, we have the capacity to help local and international organizations achieve outstanding results.
Our services include:
- Campaign Management
- Strategy, Evaluation & Planning
- Interim Development Management
- Learning & Leadership Development
- Data Analytics
A Career at CCS
Our people are our greatest strength. The collective sum of the individual experiences, backgrounds, knowledge, and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation of excellence.
Whether it’s in one of our regional offices or on the ground with our clients, you will have direct access to leaders in the field, expanding your opportunities to learn and build your network for future success. We invest in the training, tools, and support necessary for growth throughout your career and encourage peer collaboration in a lively and engaging environment.
Our consultants report that the best aspects of working for CCS are the relationships with colleagues, leading nonprofits, and philanthropists; the performance-based career paths; and the diversity of projects.
Who You Are
We are seeking a proactive Corporate Events & Conferences Coordinator to provide hands-on support in planning and executing the firm’s conference and event strategy. Reporting directly to the Corporate Events & Conferences Manager, this individual will be a highly organized, detail-oriented, self-starting project manager with a passion for learning, an ability to stay calm under pressure, and the energy to multi-task in a team environment. This role is full-time, based in the NYC area, and hybrid - with the ability to work a few days from home and a few days in the New York office. Candidates must be willing to travel domestically for events, prep meetings, and location scouting.
Skills/Qualifications:
- Bachelor's degree or relevant experience in Marketing, Business, Communications, Hospitality, or related field.
- Minimum of one to two years of relevant experience preferred
- Proficiency in Microsoft Office Suite, including the use of MS Teams
- Proficiency in working within and managing online meeting platforms such as Zoom and WebEx
- Effective written, verbal, and interpersonal skills
- Excellent analytical, problem-solving, and project management skills
- Strong organization and multi-tasking skills, with the ability to self-motivate in a remote work environment
- Persuasive nature with an ability to negotiate
Duties Include:
- Coordinate, execute and be the technical point of contact for all Webinars hosted by Marketing
- Submit event and webinar programs for CFRE accreditation
- Coordinate webinar speaker prep meetings, communications, and documents
- Coordinate and work with Third-Party Vendors to ship materials to conferences
- Research and recommend appropriate venues and locations for receptions, dinners and meetings
- Work with vendors to secure meeting space at hotels, coordinate AV, coordinate food & beverage, etc.
- Work with Marketing to develop conference materials, pre- and post-conference attendee communications, invites, on-site signage and printed materials
- Provide support to create name badges, tent cards, registration and preparation prior to conferences
- Assist with maintaining event RSVP lists and seating plans, accommodating last minute changes on-site
- Assist with post-event assessments and data metrics, following up on invoice reconciliation and budget analysis
- Review invoices for accuracy and submit timely requests for payment. Prepare and manage budget for meetings and events.
- Build and maintain strong relationships with industry professionals
SALARY RANGE: $60,000-$70,000
Exact salary varies within salary range based on years of relevant experience and education
CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.