Billing Clerk

Business ServicesHybrid Remote, New York, New York

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Description

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                                                                            Job Description

Summary:
The Billing Clerk supports the Facilities and Business Services functions by processing high-volume, routine invoices and maintaining accurate billing records. This role focuses on transactional invoice processing, receipt collection, coding, filing, and basic vendor follow-up to support timely and accurate payments.

 

Essential Duties and Responsibilities include the following, but are not limited to:

1.   Maintain and organize physical and electronic billing and invoice files, ensuring records are accurate, current, and accessible as needed.

2.   Process invoices for Facilities and Business Services, including but not limited to utilities, internet, telephone, copiers, snow removal, maintenance supplies, repairs, and other routine operational expenses, in accordance with established procedures.

3.   Route and redirect invoices to the appropriate program or department for processing.

4.   Collect and reconcile receipts for purchases (e.g., Amazon, Home Depot, Exxon) and request exemption memos for missing receipts in accordance with agency policy.

5.   Contact vendors as necessary to obtain invoices or follow up on routine billing questions.

6.   Support billing-related mail intake, sorting, and distribution.

7.   Utilize standard office equipment to support billing and administrative tasks.

8.    Perform general clerical and administrative support duties related to billing operations as assigned.

Position Type and Expected Hours of Work
This is a full-time position. Days are generally 35 hours per week, Monday – Friday, 9am – 5pm. Additional hours may be required, as well as travel for certain meetings/trainings.
Working conditions and physical demands required
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Occasional travel to attend/assist at special events/meetings using public transportation or vehicle, traverse city streets; occasionally ascend/descend stairs and be exposed to outside weather conditions.
  • Remain stationary at a workstation and/or use a computer at least 85% of the time, on/off site.
  • Ability to operate standard office equipment i.e. copier, fax, scanner, postage machine and printer.
  • Ability to use and respond to phone calls.
  • Ability to transport/lift and file documents in cabinets.
Qualifications:
Education and/or experience required:
•  High School Diploma or Equivalency
•  A minimum of one (1) years' relevant experience.
Skills, Licenses, and/or competencies required:
  • Computer proficiency in MS Office. Must successfully pass Prove-It skills test in MS Word and Excel.
  • Good interpersonal, organizational and time management skills; ability to work independently.
  • Excellent verbal and written communication skills.
  • Ability to exercise discretion and good judgment.
  • Excellent time management and organizational skills and ability to multi-task and prioritize work.


Catholic Charities and Catholic Charities Community Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by law.

 

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