Catholic Charities Community Services Careers

Summary: The Prevention Aide provides independent, organized, and detail-oriented administrative support to the Director of Prevention Services. Responsibilities include office functions, 
reporting compliance, and assisting with the Orange County Tri-City Youth Coalitions. This role 
helps implement community events as needed in Orange County at the direction of the Director of 
Prevention Services.

Essential Duties and Responsibilities
1. Assist the Director with fiscal responsibilities, i.e. department program purchases, internal 
budget tracking and organization of spending across multiple funding lines etc.
2. Ensure compliance of internal reporting for department, i.e. monthly activity tracking.
3. Assist  with  coordinating  community/departmental  trainings  and  maintenance  of  all  
training records/certifications for prevention department staff with HR.
4. Provide support to the prevention department at the direction and discretion of the Director:
a. Create/maintain a filing system and accurate list of books/pamphlets in Prevention library
b. Provide administrative support, i.e. copying, scanning, typing, etc.
c. Assist with meeting agendas/minutes for the committees the Director of Prevention chairs
d. Responsible for inventory and maintaining office supplies for the Orange County department
e. Prepare and coordinate materials for meetings and special projects as needed
5. Provide assistance to the Prevention department with planning and implementation of community 
events and trainings.
6. Create/maintain records of contacts in community with regular email communication for and with 
the Director of Prevention.
7. Assist in the development of the Tri-City Youth Coalition in Orange County which can include the 
creation
of outreach materials such as flyers/forms, meeting attendance, and social media.

8. Maintain a calendar of outreach and community events.
9. Other duties and responsibilities by Director of Prevention.

 

Position Type and Expected Hours of Work:
This is a part-time position. Additional hours and occasional weekend/evening hours may be required to meet program deadlines. Schedule flexibility and reliable transportation are required.

 

The demands described here are representative of those that must be met by an employee to 
successfully perform the essential functions of this job.

•  Use of a computer at least 60% of the time.
•  Operate computer, telephone and other office productivity equipment, such as photocopier, 
scanner, laminator, shredder, and printer.
•  Ability to lift at least 20 pounds.
•  Sitting, standing, walking, talking, bending, lifting, and stooping are required.
• Climbing stairs.
•  Enter and exit buildings to outdoors on a constant basis to gain entry to other buildings and to 
public.
•  Local travel is required in Orange County and occasionally outside the county limits.

 

Education and/or experience required:
Applicant must have:
•  GED/High School Diploma required. Associate’s degree in related field preferred.
•  A minimum of two years’ office administration experience with MS Office expertise.

Skills, Licenses, and/or competencies required:
• Ability to work with a wide range of people, including youth, parents, community leaders, and 
faith-based organizations.
•  Excellent oral and written skills to effectively communicate with all levels of staff, outside 
agencies and community.
•  Knowledge of Microsoft products (Word, Excel, Power Point).
•  Ability to type minimum of 55 WPM
•  Bilingual a plus.