Description

Position Summary:
Assists project teams in the coordination and implementation of thermal remediation projects. Also assists Operations Management Team with various assignments and tasks to support on-going Company activities.

Must live within 1 hour of Gardner, MA. 

Responsibilities:
Operations Coordination

• Support Operations Management Team and project staff with day-to-day tasks to ensure good coordination and communication across the Company and project teams.
• Coordinate and schedule Company, Department and/or Project-level meetings and events.
• Document outcome of important meetings (project and general operations); Follow up to ensure action items are progressing and completed; Report back to Operations leadership and/or Project Management on status of action items.
• Maintain accurate and complete training and health and safety records for company employees; Coordinate & schedule annual/periodic refresher training and/or medical monitoring for company staff.
• Manage and update Company documents on file server, including file structure/content, SOP library, document templates, etc.

Project Team Support

• Coordinate with and support cross-functional project teams;
• Track project schedules, milestones and deliverables, using appropriate tools.
• Support estimators with vendor quote requests, and quote organization/filing;
• Coordinate field staff housing for project sites, and pricing for bids;
• Support PMs with preparation of monthly invoices and forecasts. Follow up on past-due receivables.
• Support preparation and assembly of project work plans, documents, bids and proposals and other deliverables as required. Assist with preparation of pre-mobilization documents and site binders.
• Communicate in a timely, concise, accurate, and clear way to project stakeholders.

Communication

• Provide support to project and proposal teams.
• Attend and potentially spearhead regular status meetings with project team.
• Keeps project team well informed of any relevant information; Effectively communicates relevant project information to managers.
• Resolve and/or escalate issues in a timely fashion.

Qualifications:

• 3 to 5 years demonstrated success as a project coordinator or task manager for cross-functional project teams;
• Superior organizational skills and the ability to multitask;
• Excellent critical thinking skills;
• Excellent written and oral communication skills;
• Good interpersonal and organizational skills required.
• Strong computer skills in Microsoft Office, including Excel.
• Experience in the environmental remediation field or construction contracting is a plus, but not required.
• Position has frequent contact with clients, vendors, management, and project staff. Must be courteous, professional, and diplomatic.