Description

Come join an amazing team of close to 900 employees dedicated to providing Excellence on Every Level!

The People & Culture Administrative Coordinator provides administrative and operational support to the People & Culture department by coordinating employee lifecycle processes, maintaining employee records, processing employment-related transactions, supporting HR systems administration, preparing documentation, and assisting with departmental communications and reporting.

This role serves as a key administrative resource for People & Culture initiatives and programs, helping to ensure accuracy, organization, compliance, and exceptional internal service. The People & Culture Administrative Coordinator is responsible for maintaining confidential employee information, monitoring workflows, coordinating documentation, and supporting the efficient execution of People & Culture processes throughout the organization.

The ideal candidate is highly organized, detail-oriented, service-focused, and capable of managing multiple priorities while maintaining accuracy and professionalism.

Essential Functions

Employee Records & Administration

• Maintain employee personnel files and electronic employee records.
• Process employee data changes including transfers, promotions, compensation changes, manager changes, leaves of absence, and separations.
• Prepare and distribute employment-related documents, forms, letters, and correspondence.
• Track receipt and completion of required employee documentation.
• Ensure employee records are maintained in accordance with record retention requirements and department standards.
• Maintain strict confidentiality of employee information.

Onboarding & Offboarding Coordination

• Enter and maintain employee information within the Human Resources Information System (HRIS).
• Audit employee records for accuracy and completeness.
• Assist employees with basic system navigation and self-service functionality.
• Support testing, validation, and implementation of system updates as assigned.
• Generate standard reports and assist with data collection requests.

Documentation & Reporting

• Support document collection for audits, reporting requirements, and internal reviews.
• Process employment verification requests and maintain tracking records.
• Update forms, templates, and employee resources as directed.
• Ensure timely filing and retention of People & Culture documentation.
• Maintain departmental trackers, spreadsheets, and workflow management tools.
• Compile routine reports and administrative metrics.
• Monitor deadlines, follow-ups, and department action items.
• Assist with document management and process documentation.
• Support special projects and departmental initiatives as assigned.

Departmental Support

• Respond to routine employee inquiries and direct complex matters to the appropriate People & Culture team or Leadership Team member.
• Schedule meetings, coordinate communications, and assist with department logistics.
• Support preparation of presentations, training materials, and employee communications.
• Assist with maintaining intranet, SharePoint, and employee resource content.
• Provide general administrative support to the People & Culture department.

Job Requirements and Qualifications

• Associate degree in Business Administration, Human Resources, or a related field preferred.
• Two (2) or more years of administrative, coordinator, customer service, or Human Resources support experience preferred.
• Experience working with HRIS, payroll, or business systems (Dayforce experience is preferred).
• Experience managing confidential information required.
• Strong organization and time management skills.
• Exceptional attention to detail and accuracy.
• Ability to manage confidential information professionally and discreetly.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, Outlook, Excel, Word, Teams, and SharePoint.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong customer service and follow-through skills.
• Ability to learn new systems and processes quickly

$24.00 - $27.00 per hour depending on experience.

• Comprehensive, paid on-the-job training
• Flexible career paths with opportunities for advancement and growth
• Encouragement to pursue new roles nationwide, explore a variety of projects, and work with mentors and experts who help shape the industry
• Comprehensive Medical/Prescription Drug/Dental/Vision
• 401(k) Retirement Savings Plan with company match
• Company-paid Basic Life Insurance / Short- and Long-Term Disability
• Health Reimbursement Account and Flexible Spending Account
• Sick Leave / Holiday / Vacation Pay
• Drilling License Bonuses / CDL License Pay Increases / Tuition Reimbursement
• Performance-based pay increases and potential for project bonuses
• Charitable monetary donation match to eligible nonprofit organizations

• Hard-working
• Challenge-seeking
• Work hard, play hard mindset
• Desire to learn new skills
• Collaborative, team player
• Customer service minded