Expert Facilities
Description
Job ID 9206
Why Ness
We know that people are our greatest asset. Our staff’s professionalism, innovation, teamwork, and dedication to excellence have helped us become one of the world’s leading technology companies. It is these qualities that are vital to our continued success. As a Ness employee, you will be working on products and platforms for some of the most innovative software companies in the world.
You’ll gain knowledge working alongside other highly skilled professionals that will help accelerate your career progression.
You’ll also benefit from an array of advantages like access to trainings and certifications, bonuses, and aids, socializing activities, and attractive compensation.
Requirements and responsibilities
You'll be responsible for managing day-to-day facilities operations, ensuring a safe, compliant and efficient workplace, while coordinating maintenance, suppliers, contracts and office services. The role will also oversee Health & Safety requirements, space and inventory management, office projects and incident resolution, while supporting budget and cost optimization. Strong organizational, communication and problem-solving skills, attention to detail and the ability to work effectively with internal and external stakeholders are essential.
What you’ll do
1. Building management:
- Coordinates the maintenance and daily administration of the building, as well as the infrastructure elements;
- Ensuring a safe, clean and efficient working environment for employees and visitors.
2. Sorts and distributes correspondence (envelopes, emails and faxes) and registers them in the entry-exit register.
3. Supervision:
- Supervises the cleaning team to ensure the completion of tasks on time;
- It also organizes the monitoring of the team's work schedule.
4. Planning and optimization:
- Development and implementation of strategies to improve the use of space and resources;
- Monitoring the general state of the building and managing preventive maintenance activities.
5. Ensuring compliance with local regulations and standards regarding health and safety at work. Organizing periodic inspections and taking the necessary corrective measures.Coordination with Suppliers:
- Management of contracts with external suppliers for maintenance services such as maintenance, repairs and security;
- Negotiating the contractual terms and evaluating the suppliers' performance.
7. Space and equipment management:
- It optimizes the use of space in the building;
- Management of office equipment and furniture.
8. Incident Management
- Investigating and solving problems related to facilities in a prompt and efficient way. Ensuring the continuity of activities in case of emergency situations.
9. It is the guarantor of compliance with the regulations regarding health, safety and the environment.
10. Budget and financial control:
- Prepares and manages the budget for maintenance and repairs;
- Look for solutions to optimize operational costs;
- Implement solutions to reduce energy consumption;
- Monitoring the budget for building maintenance and identifying opportunities to reduce costs.
11. Keeps the confidentiality of the data to which it has access.
12. He constantly improves the quality of his professional and specialized training.
13. Develops professionally and responds to the company's requests regarding the knowledge and use of new areas of interest.
14. Carries out any other provisions on a professional level, established by the hierarchical boss.
15. Works closely with other departments; providing administrative support, as needed, to all colleagues, maintaining calendars, performing checks and creating reports.
Additional responsibilities:
- Responsible for Health and Safety for RO. Keeps track of all documents being singed by all employees. Coordinates the regular health and safety meetings. It has the specific responsibility of making sure that the meetings are held as requested by the law, and that the OHS form are up to date and signed by all Ness Romania employees;
- Covering couriers for RO;
- Ensure the continuous operation, safety, and cleanliness of all office areas, including server rooms, meeting spaces, and open-plan zones;
- Coordinate with vendors and contractors for office repairs, cleaning services, pest control, and routine maintenance;
- Plan, execute, and manage office moves, layout changes, and expansions, minimizing disruption to business operations;
- Responsible for booking conference rooms for various projects and organizing protocol meals at restaurants when required during official visits, while providing administrative support to managers;
- It is in charge with all the facilities contracts for Romania, from negotiations to putting the contract together, reviewing it , making sure that the contract is signed and making sure that the contract evidence is up to date;
- It needs to have an eye for details;
- Responsible for local inventory, from doing the inventory to updating all the appropriate documents.
What you’ll bring
- Proven experience in Facilities, Office, Workplace or Building Management.
- Strong knowledge of Health & Safety requirements and local compliance regulations.
- Excellent organization and planning skills, with the ability to manage multiple priorities.
- Experience managing suppliers, contractors and facilities-related contracts.
- Good understanding of budget management, cost optimization and resource planning.
- Strong problem-solving skills and a proactive approach to incident and emergency management.
- Excellent attention to detail, particularly in documentation, contracts, compliance and inventory management.
- Strong communication and stakeholder management skills, with the ability to work effectively across departments and support a variety of operational needs.
Not checking every single requirement?
If this role sounds good to you, even if you don’t meet every single bullet point in the job description, we encourage you to apply anyway. For most of the candidates that applied, we found a role that was a very good fit with their skills. Let’s meet and you may just be the right candidate for one of our roles.At Ness Digital Engineering we are willing to build a work culture that is based on diversification, inclusion, and authenticity.
Disclaimer
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.