Construction Project Coordinator

Construction Los Angeles, California


Description

Project Coordinator 

Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating over 18 million square feet of industrial properties throughout Southern California.  We are looking for an excellent Project Coordinator who will be an integral member of the Construction team responsible for handling multiple industrial construction projects of varying size and complexity. The position is responsible for the payment processing and contract administration of construction projects as well as direct support of Project Engineers and Construction Managers. Responsibilities also include researching and implementing new technologies and procedures to make project management and reporting processes more efficient and accurate. This position reports directly to the VP Development & Construction. Responsibilities for Project Coordinator include but, are not limited to.

Roles & Responsibilities:

  • Upload all contract and change order data for each project into the construction accounting system (Yardi / PayScan)
  • Input all construction project invoices into Yardi
  • Manage vendor invoice compliance to ensure proper backup, lien waivers, insurance and any other required supporting documents are included and correct
  • Oversee construction project invoice approval and payment processing in conjunction with Rexford Accounting Department
  • Act as primary point of contact with all construction vendors to resolve invoicing and payment issues
  • Produce weekly and as-needed reports that track vendor invoice status, contract commitment, budget and payment status
  • Process Construction Department expense reports and reimbursements
  • Provide administrative support to Construction Managers and Project Engineers as needed


Skills:

  • 3+ years of experience in construction administration
  • Extremely proficient in Microsoft Office Suite including Excel, Word and Outlook
  • Construction accounting experience and proficiency in Yardi accounting software a plus
  • Experience with Project Controls software systems like Procore, Prolog, Constructware or similar a plus 
  • Strong ability to learn, implement and improve new software solutions
  • Desire to work and be successful in an intense administrative role
  • Strong attention to detail and processes 
  • Ability to manage multiple projects and work will under time and other constraints
  • Strong written, interpersonal, and verbal communication skills  
Ability to work in a team environment as well as independently