Office Coordinator

Administration Los Angeles, California


Description

This is an excellent opportunity to join an innovative and dynamic REIT, learn new skills and grow with our company. 

We are looking for a dynamic, high energy individual to represent our Brentwood location as the front desk point-of-contact. The Office Coordinator will organize and coordinate front office operations and procedures, in order to ensure organizational effectiveness, efficiency and safety.

RESPONSIBILITIES:

  • Welcoming and directing visitors appropriately
  • Answering incoming calls, providing general information, and serving as a gatekeeper.
  • Maintain scheduling of the conference room.
  • Ensure that reception and conference rooms are clean and ready for guests.
  • Kitchens are clean and snacks and supplies are fully stocked.
  • Check printers throughout the day and replenish paper as needed.
  • Check office supplies weekly and order any items that are running low.
  • Order catering.
  • Responsible for assisting with new hires, including requesting parking and building access passes, ensuring desk is set up and ready new hire arrives, providing office tour and introductions.
  • Assist in trouble shooting and maintenance of office equipment and scheduling of repairs.
  • Relationship with property management
  • Assist in all event planning, including monthly birthdays, cultural events, philanthropic initiatives and celebration and education in regards to diversity and inclusion.
  • Responsible for both incoming and outgoing mail and packages. Be able to research and distribute incoming mail to the appropriate person/office.
QUALIFICATIONS:
  • Bachelor degree or equivalent experience
  • Proficient with Microsoft Word, Excel and Outlook. Some social media experience a plus.
  • Ability to be resourceful and proactive in dealing with issues that may arise.
  • Ability to organize, multitask and work under pressure.
  • Professional appearance and demeanor.
  • Enjoys helping others
Rexford Industrial’s reward plan includes; highly competitive base salaries, bonus eligibility and long- term incentives for many positions, comprehensive medical, dental, vision and life insurance; 401k with match, vacation, additional PTO and paid holidays, as well as regular company events, food, snacks, coffee, ping pong table, massage chairs, TVs and beautiful offices with 360 degree views of the ocean, mountains and city.