Payroll Specialist

Finance and Accounting United States Scottsdale, Arizona San Diego, California Salt Lake City, UT Las Vegas, Nevada Albuquerque, New Mexico Tuscon, Arizona Mesz, Arizona Bakersfield, California Anaheim, California Henderson, Nevada Chandler, Arizona Reno, Nevada Gilbert, Arizona Glendale, Arizona Peoria, Arizona West Valley City, Utah Provo, Utah West Jordan, Utah


Position Summary:

With direct supervision, process and audit accurate and timely employee payroll, including expense reports.  Use pay factors according to the National University System (NUS) policies as well as local, state and federal guidelines, reconciling Human Resources (HR) and Enterprise Resource Planning (ERP) systems including documentation support.  Maintains accurate payroll records in order to deliver accurate and on-time pay to employees ultimately impacting customer satisfaction and profitability.

Essential Functions:

  • Processes assigned employee group, including transmission to ERP system and reconciling summary detail to reports, including preparation of files for uploading or downloading into the ERP system interface with the Finance department general ledger.  Audits daily employee change report to ensure accurate information exists in both the enterprise resource planning software systems.
  • Audits daily employee change report to ensure accurate information exists in both enterprise resource planning software systems.
  • Assists in administering eTime by ensuring employee access to system, reviewing data before interface and escalating issues to Payroll Supervisor.   
  • Prepares manual payments in the form of checks, wires, Electronic Funds Transfer (EFT) using the enterprise resource planning software system, as necessary.
  • Exports approved expense reports and formats file to upload into system to process for payment on next payroll sequence. Generates and upload files to third-party vendor through secure portals including 403b, HSA, and FSA ensuring accurate posting for employees.
  • Provides information to the levying agency and determines appropriate withholding for third-party payments. Notifies employee within stated time and communicates action required as directed by the order.
  • Prepares employment verifications for EDD, other agencies and other institutions, reporting accurate information as required by the requesting agency.
  • Audits, prepares, and adjusts exception checks, including lost checks, late approvals, adjustments, and terminations.  Maintains accurate records of exception checks issued within the department and designated pay group.
  • Corresponds with managers and HR regarding termination check timelines and delivery process. Provides HR with termination checks within a timely manner to ensure compliance with all state and federal laws.
  • Other duties as assigned.     

Supervisory Responsibilities: N/A


Education & Experience:

  • Bachelor’s degree in Accounting, Business Administration or closely related field, a plus; and, two (2) to three (3) years’ relevant payroll, accounting or financially related experience, preferred; or equivalent combination of education and experience.
  • Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC), preferred.  

Competencies / Technical / Functional Skills:

  • Ability to participate as an active team member of the team and organization and work toward a common goal.
  • Actively seeks opportunities to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
  • Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
  • Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes.  Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
  • Working knowledge of principles and practices of accounting and payroll processing and impact on general ledger within a large volume organization. Basic knowledge of mandates and other regulations related to payroll processing and labor law, preferred.
  • Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook to include software programs for accounting and payroll processing, e.g. ADP, PayForce, eTime and ADP Connection, a plus but not required.
  • Strong interpersonal skills and the ability to effectively communicate with a wide range of individual of constituencies in a diverse community. Ability to communicate effectively orally and in writing.
  • Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.

The National University System is committed to maintaining a high-quality, diverse workforce representative of the populations we serve. As a network of nonprofit educational institutions, the System employs more than 3,300 faculty and staff and serves over 41,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows for students, faculty and staff to develop their interests and talents while experiencing a sense of community and a commitment to diversity. With programs available both online and at our many campus locations, the National University System is a leader in creating innovative solutions to education and meeting the needs of our diverse student population, including adult learners and working professionals.

The National University System offers a comprehensive benefits package, competitive salaries, and an opportunity to work in an innovative environment that supports diversity. It is our policy to provide equal employment opportunities for all applicants and employees. The System does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, veteran status, marital status, sexual orientation or any other basis protected by state of federal laws.