Payroll Administrator

Human ResourcesRemote, United States Scottsdale, Arizona San Diego, California Los Angeles, CA Dallas, TX Seattle, Washington Denver, Colorado Austin, Texas


What We Are Looking For 

NEP is currently seeking a dynamic individual to become part of our Human Resources team as the Payroll Administrator.

The Payroll Administrator is solely responsible for the accurate delivery of biweekly payroll services including updating employee information, time and attendance, garnishments, deductions, taxes, recordkeeping, auditing, accounting reconciliation, and reporting.  The individual performs all activities related to multi-organization, multi-state payrolls using ADP Workforce Now and Enterprise eTIME, ensuring compliance with federal and state regulations.

Essential Functions

  • Responsible for the preparation and processing of the biweekly payroll for all employees using ADP WorkforceNow and Enterprise eTIME.
  • Provides continuous process improvement within the payroll function.
  • Ensure timely and accurate calculation of approved timesheets, deductions, taxes, etc.
  • Create, review, and approve pay calculations with respect to all new hires, terminations, pay changes, retro increases, etc. as well as any updates to payroll records for tax withholding, benefit deductions, and direct deposit changes.
  • Coordinates the set up and maintenance of new state and local municipalities with ADP for reporting requirements.
  • First point of contact for any questions pertaining to time off balances as well as any questions regarding employees' pay.
  • Prepares and maintains standard and ad hoc reports by compiling information from various payroll and HR systems.
  • Run the monthly, quarterly, and year-end processes including W-2s.
  • Maintains payroll guidelines by updating policies and procedures.
  • Complies with federal, state, and local legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
  • Maintains employee confidence and protects payroll operations by keeping information confidential.
  • Works within the Human Resources team and partners with Accounting team.
  • Performs other duties as assigned by manager.
  • Reasonable and consistent attendance to fulfill requirements of the position

Knowledge, Skills, and Abilities

  • Experience processing payroll with ADP WorkforceNow and Enterprise eTIME strongly preferred.
  • Experience with Workday preferred.
  • Experience processing payroll for multi-state and multi-company organizations preferred.
  • Advanced Excel skills required.
  • Effective customer service, interpersonal, communication, and organizational skills required.
  • Ability to react to change with agility.
  • Ability to work with and apply mathematical and accounting principles.
  • Ability to problem-solve in an effective manner.
  • Proficient with Microsoft Word and other applications in the Microsoft Office suite
  • Candidates must:
    • be comfortable with continuous change and able to react with agility
    • have a growth mindset
    • be able to assess and improve processes
    • have advanced Excel skills
    • be organized with strong time management skills

Education and Experience

  • High school diploma required
  • Bachelor’s Degree in Accounting or a related field preferred
  • Certified Payroll Professional (CPP) certification preferred
  • Minimum of 3-5 years of payroll experience required
  • Experience in higher education preferred
  • Experience working in a technology-driven enterprise preferred
  • All skills, abilities and education will be considered for minimum qualifications.

Working Conditions

This position operates in a remote, home office environment. This role routinely uses standard office equipment such as computers, printers, and phones.

  • Good working environment with the absence of disagreeable conditions.
  • The noise level in the work environment is usually moderate.
  • Regular and reliable attendance is required.

NEP will not sponsor applicants for work visas.

The National University System is committed to maintaining a high-quality, diverse workforce representative of the populations we serve. As a network of nonprofit educational institutions, the System employs more than 3,300 faculty and staff and serves over 41,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows for students, faculty and staff to develop their interests and talents while experiencing a sense of community and a commitment to diversity. With programs available both online and at our many campus locations, the National University System is a leader in creating innovative solutions to education and meeting the needs of our diverse student population, including adult learners and working professionals.

The National University System offers a comprehensive benefits package, competitive salaries, and an opportunity to work in an innovative environment that supports diversity. It is our policy to provide equal employment opportunities for all applicants and employees. The System does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, veteran status, marital status, sexual orientation or any other basis protected by state of federal laws.