Academic Program Scheduler

Student and Finance AdvisingHybrid Remote, United States


Position Summary:

Academic Schedule Coordinator implements university-wide data informed scheduling. Monitors program start dates, enrollment, class size and master schedule. Serves as a liaison to Academic Schools, Marketing, Enrollment Management and Student Services fielding questions, suggestions and troubleshooting.  The Academic Program Scheduler identifies new degree programs, program/course locations, and optimal class size. Ensures accurate class rosters. Responsible for maintaining accurate and timely updates of student attendance and enrollment.

Essential Functions:

Attendance Roster Maintenance

  • Ensures accurate and timely corrections and updates to attendance roster including adds, drops, swaps and individual class session dates in collaboration with Regional Operations.
  • Liaison to staff and faculty regarding attendance, enrollment issues, attendance and grade roster issues.
  • Assists with Independent Study requests, creating class sessions and enrolling students as needed.

Onsite Scheduling and Enrollment

  • Monitors and updates scheduling for all National University onsite courses and adjusts scheduling by adding and combining on site class offerings.
  • Maintains accurate and up to date university class schedule with timely adjustments to publish onsite schedule.
  • Assists Enrollment Management with troubleshooting for all onsite classes while ensuring appropriate attributes and/or instruction mode.
  • Assists with identifying and confirming students not in attendance and dropping inactive students in accordance with university refund and grading policy.

CIL Scheduling and Enrollment

  • Monitors and updates class scheduling for CIL online courses, and adjusts scheduling by adding and combining online class offerings.
  • Maintains accurate university class schedule with timely adjustments to published calendar dates, online schedule, and published offerings.
  • Assists Enrollment Management with troubleshooting for all online classes while ensuring appropriate attributes and/or instruction mode coding.

Quality Assurance and Improvements

  • Performs continuous quality review of scheduling and attendance processes while identifying areas of improvement for communications, policy and procedural documentation, and file handling and processes.
  • Assists with reporting, maintains data, and provides routine feedback and quality assurance checks of scheduling and attendance.
  • Provides suggestions for solutions in the areas of Enrollment and Scheduling.
  • Provides feedback and suggestions for improvements in PeopleSoft.




Education & Experience

  • Bachelor degree or equivalent experience.
  • Minimum 3 years in higher education setting.

Technical / Functional Skills

  • General knowledge of Microsoft Windows and Office Suite.
  • Experience with Oracle CRM Right Now and PeopleSoft.


  • Ability to work independently and efficiently under pressure of deadlines
  • Demonstrate skills in processing and organizing data
  • Ability to identify and solve problems. Must possess problem-solving skills to react quickly to enrollment and admissions trends.
  • Ability to work in close proximity to others in a congenial and supportive environment. Excellent oral and interpersonal communication skills and ability to communicate effectively with senior administration, staff and faculty
  • Possess mature judgment with ability to be tactful and diplomatic in difficult student and staff/faculty encounters

The National University System is committed to maintaining a high-quality, diverse workforce representative of the populations we serve. As a network of nonprofit educational institutions, the System employs more than 3,300 faculty and staff and serves over 41,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows for students, faculty and staff to develop their interests and talents while experiencing a sense of community and a commitment to diversity. With programs available both online and at our many campus locations, the National University System is a leader in creating innovative solutions to education and meeting the needs of our diverse student population, including adult learners and working professionals.

The National University System offers a comprehensive benefits package, competitive salaries, and an opportunity to work in an innovative environment that supports diversity. It is our policy to provide equal employment opportunities for all applicants and employees. The System does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, veteran status, marital status, sexual orientation or any other basis protected by state of federal laws.