Manager, Dean Support

AcademicsHybrid Remote, San Diego, California United States


Description

Summary:
With strategic leadership provide management to the administrative team, related office and systems operations directly and/or through Senior leadership. Serve as central point of contact to facilitate communication and administrative projects. Provide leadership to the administrative team and Executive level management on basic operations, special events, student success initiatives and communication.

Essential Functions:

  • Provides day-to-day leadership to administrative staff including but not limited to recruiting, selecting, orienting, coaching, mentoring, assigning projects, training, performance feedback and correcting employees, as well as, developing personal growth opportunities.
  • Facilitates meetings and special events in collaboration with senior leadership and other designated parties.
  • Manages internal and external staff, faculty and/or student inquiries received by the College by assigning to appropriate team member.
  • Creates files, dashboards and data systems for programs, other key activities and events for the College.
  • Conducts on-boarding processes for administrative support team including creating initial training schedule for new hires.
  • Develops operational policies, processes and procedures including office/management systems impacting payroll, correspondence, filing and data archival systems, as well as reviews and approves supply requisitions for College departments through staff.
  • Collaborates with Senior leadership in the development of an annual budget including scheduling expenditures, variance analysis; tracing financial transactions and initiating corrective actions in collaboration with Senior leadership.
  • Other duties as assigned.
Supervisory Responsibilities: Hire, train, develop, and supervise ~5-10 staff team members.

Requirements:
Education & Experience:
  • Bachelor’s degree in related field and seven (7) years in a client-facing, professional with high-volume environment to include three (3) years’ experience in leading and managing an administrative team within a higher education environment, preferred; or, equivalent combination of education and experience.
Competencies/Technical/Functional Skills:
  • Acts as a role model. Anticipates and plans for change. Communicates vision to the team. Ability to lead, direct and/or influence others to obtain results using a wide degree of creativity and latitude. Working knowledge in building teams.
  • Ability to understand, diagnose and plan for business issues, processes, structure, outcomes and profitability. Understands the implications of decision and actions, including a deep understanding of overall big picture of the business; able to take an idea from concept to reality.
  • Aptitude to drive towards achieving measurable and challenging goals to support organizational success. Demonstrate the ability to focus on achieving results consistent with the organization’s objectives. As a leader, develops goals based on the organization’s vision, mission and strategic goals and objectives.
  • Actively seeks opportunities to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
  • Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
  • Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs and processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
  • Working knowledge, principles and practices of office management/systems within a higher education environment, preferred. Demonstrates an understanding of underlying organizational issues.
  • Ability to hire, train, develop, evaluate, lead and direct work and discipline staff, taking corrective action as necessary on a timely basis and in accordance with company policies and Federal, State and local regulations.
  • Ability to mediate, resolve conflict, interviewing skills, handle multiple tasks and action-oriented with proven ability to make decision and use independent judgment.
  • Advanced use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook.
  • Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures, while working in a fast-paced environment with multiple projects, deadlines and frequently changing priorities.
  • Strong interpersonal skills and the ability to effectively communicate with a wide range of individual of constituencies in a diverse community including public relations skills.
  • Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.
Travel: Travel required as necessary.

The National University System is committed to maintaining a high-quality, diverse workforce representative of the populations we serve. As a network of nonprofit educational institutions, the System employs more than 3,300 faculty and staff and serves over 41,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows for students, faculty and staff to develop their interests and talents while experiencing a sense of community and a commitment to diversity. With programs available both online and at our many campus locations, the National University System is a leader in creating innovative solutions to education and meeting the needs of our diverse student population, including adult learners and working professionals.

The National University System offers a comprehensive benefits package, competitive salaries, and an opportunity to work in an innovative environment that supports diversity. It is our policy to provide equal employment opportunities for all applicants and employees. The System does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, veteran status, marital status, sexual orientation or any other basis protected by state of federal laws.