Flight Planning Specialist

Operations Omaha, Nebraska


Position Summary:

The Flight Planner is responsible for managing and reviewing all Operational aspects of every Jet Linx booked flight.  

Duties & Responsibilities:

  • Act as primary point of contact for all JL Base Teams and Fleet Management teams on answering any operational questions and concerns.
  • Review each booking assessing all operational aspects to include but not limited to runway/airport conditions, NOTAMS, curfews, facility amenities, any reservation requirements
  • Obtain and confirm any airport reservations to include parking reservations or permits at private airports, for events and/or Arrival or Departure slots set by the FAA
  • Coordinate with crew to plan efficient technical stops, customs clearances and aircraft logistics (de-icing, hangar rentals, etc.)
  • Coordinate FBO assignments as needed and perform FBO notification day prior
  • Day Prior review aircraft assignment (for both in fleet and out of fleet) and work with FO on any operational concerns due to aircraft, flight route, airport/FBO/runway restrictions, weather, etc.
  • Work with appropriate department(s) on flight releases and distribute crew briefings and trip sheets
  • Have a constant and updated understanding on any weather patterns major or minor that could impact any flights and communicate to appropriate teams
  • Day of management of Daily Operations Review process, ensuring all day of open items are managed and complete
  • Assist pilots in Flight Planning when needed
  • Arrange any special Domestic or International handling to include, but not limited to – customs arrangements, overflight exemptions, etc.
  • Maintain and grow relationship with International Handlers, while maintaining solid understanding of International regulation changes and trends
  • Update contract fuel pricing in FOS and update and manage contract fuel cards
  • Negotiate fuel discounts with FBO’s and contract fuel vendors
  • Conduct fuel purchasing for each flight
  • Complete all necessary checklists on a trip by trip basis
  • Assist in housekeeping tasks to include verifying day prior flight logs and expense reports
  • Create SIO (Service Improvement Opportunities) in FOS when necessary
  • Maintain solid understanding of peak travel times (Holidays, Mountain flow control, Super Bowl, etc.) and communicate with appropriate notice of any potential issues and plan
  • Help develop training aides & manuals for flight operations procedures
  • Share in the on-call rotation as needed and on designated nights/holidays
  • Other duties as assigned

Knowledge, Skills & Abilities:

  • Ability to work as part of a close team as well as independently
  • Familiarity with FAA Part 135 Regulations and general aviation flight operations
  • Strong interpersonal communication skills
  • Familiarity with FOS preferred
  • Ability to effectively interact with all levels of the Company and its customers
  • Strong attention to detail, organizational and time management skills
  • Ability to maintain the confidentiality of sensitive information
  • Self-motivated and independent problem solving ability
  • Ability to coordinate and work on multiple projects at once
  • Ability to work with frequent changes in procedures, directions and outcomes
  • Ability to work flexible, non-standard hours

Education and Work Experience:

  • Bachelor’s degree or equivalent
  • 1-3 years of aviation experience
  • FAA certificate (Dispatcher, Flight/Ground Instructor, or Commercial Pilot) preferred
  • Previous Part 135 with high volume and/or large fleet size
  • Or a combination of training, education and experience equivalent to the standards listed above that provides the required knowledge, skills and abilities

Physical Requirements:

  • Majority of work is completed in a normal office work environment
  • Communicate through verbal, written and electronic means
  • Operate office equipment such as telephone, computer, printer, fax, postage meter, etc.
  • Move up to 25 pounds on an infrequent basis
  • Access filing cabinets, drawers and shelves of varying heights