Administrative Officer (Personal Assistant)

Singapore | Singapore, Singapore
Job ID: 57250

Job Description

Position at Ingram Micro

Reporting:

Direct to Director, HR ASEAN & HK
Matrix to Facility & Admin Manager

Key Job Functions:

  • Providing secretarial support to the assigned Vice President (VP) /Senior Executive Directors’:-
    • daily schedule/travel management which will includes planning, reminding, booking, picking up and etc
    • communicating with departments and companies, track and implement the implementation of work tasks assigned
    • arrange internal and external visits, meetings, activities, maintain and manage contacts
    • any other duties to be assign from time to time
  • Maintain proper record-keeping of high level confidential and controlled documents, where necessary
  • Responsible for office administration duties and support for APAC team, working closely with the IMAL admin team
  • Provide end -to-end travel arrangement for APAC team
  • Perform other tasks assigned by Reporting Manager

 

Preferred Experience/Qualifications :

The ideal candidate possesses the ability to demonstrate strong business capabilities and work proactively in a fast-paced environment as well as the following qualifications and attributes:

  • Minimum A level/Diploma/Degree in Business Administration with 3 – 5 years of relevant experience as Executive/Personal Assistant supporting senior management
  • Proficiency in MS Office (Word, Outlook, Excel, & PowerPoint)
  • Detail-oriented
  • High level of reliability, professionalism, and discretion
  • Strong level of interpersonal & communication skills
  • A high level of productivity, initiative, and self-motivation to accomplish tasks
  • Able to multi-task and work under pressure, meet tight deadlines and accommodate last-minute changes

 #LI-PP1 #LI-Onsite  

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