Project Manager - San Antonio (Immediate Opening)
About San Antonio
San Antonio is the nation’s 7th largest city and boasts the highest rate of population growth across the U.S. As the San Antonio region continues to grow rapidly, IDEA is committed to increasing our community presence to provide the best experience for all families and children.
In May 2019, we are excited to welcome our first graduating seniors out of the 11,800 students we serve across 22 schools in the San Antonio region. We believe through the hard work of our passionate IDEA Team & Family, college acceptance and matriculation can be realized. Currently, 1 in 6 San Antonio students graduate college-ready. Changing this statistic for the better is part of the promise IDEA makes to current and incoming students.
Join our IDEA San Antonio family as we are poised to serve 29,000 students at 37 local schools by 2022.
Role Mission: The San Antonio Project Manager supports the Executive Director with implementation of logistical tasks and critical projects and initiatives. The Project Manager creates and maintains systems that enable senior leaders to work efficiently (setting meetings & operating mechanisms, prepping events & professional development sessions). He/she also tackles projects in coordination with senior leadership, including collaborating, analyzing, performing Outcomes-Causes-Solutions analyses, defining proposed solutions & presenting/teaching with organization leaders and staff. The work of the Project Manager entails being assigned to organizational challenges, studying the challenge, and putting in motion action plans that produce a solution. S/he will provide support to other senior leaders (Vice Presidents of Schools, Regional Director of Operations & Chiefs), as deemed necessary by the ED.
- 80% of San Antonio Lead Team agree that IDEA is a Great Place to Work.
- Work closely with ED on a weekly/daily basis to help prioritize time and support of management
- Gather & provide weekly data for ED & Vice Presidents for use in check-ins and tactical meetings
- Develop and implement operating mechanisms to increase effectiveness of daily morning huddles, weekly tactical meetings, and quarterly step back meetings
- 80% of regional staff have necessary tools&resources to efficiently and successfully complete their work.
- Manage regional culture by operationalizing (and maintaining/ tweaking) agenda and execution of weekly regional meetings for over 50 regional staff members
- Coach and manage the office receptionist, including onboarding, training, and other support
- Establish/ monitor implementation of communication protocol w/ parents & other stakeholders
- Coordinate and schedule PD, including managing requests for office space as needed
- Maintain regional office, including inventory & office supplies and allocation of office space
- Play a key role in the design of the new regional office space
- Collaborate with HR & SALT to ensure region has all essential materials to support daily work
- 100% of regional headquarters trainings and senior level events meet expectations.
- Work closely and collaborate with organization-wide logistics coordinators (Executive Assistants, Project Managers, Training Coordinators) to ensure regional logistics meet expectations
- Work with Human Assets, Operations, AST business partners to create, implement, and analyze surveys following events and trainings in order to continuously improve PD’s
- Onboard and orient new support team members to responsibilities and IDEA culture
- Coach/ manage Events Coordinator in the implementation of regional PD
- Support regional advisory board partnership by creating agenda, locking in op mechanisms for rehearsals, drafting presentation materials & selecting facilitators for quarterly board meetings
- 100% of Executive Director presentations, meetings, and speeches are prepared on time and meet expectations
- Prepare and/or edit presentations and talking points for ED’s regional & external meetings (board meetings, step backs, progress towards goals, growth documents, etc.)
- Manage and expand on existing special projects or initiatives
- Managing ED’s Executive Assistant to plan annual strategic budgeting plan
- Collaborate with Lead Team members (VPs, RDO, etc.)
- Coordinate with and support RDO in visiting potential school sites, analyzing demographic need within the region, and establishing processes for regional growth
- Partner with HQ business partners on school strategy initiatives
- Meet weekly with VP’s to review regional data, identify areas of concern, and propose solutions
- Lead regional budgeting approval process for new HQ roles in coordination with ED and SALT
- Assemble and coordinate project teams and manage project resource allocation as needed
- Retention of office staff(Receptionist, Executive Assistant, Training Coordinator)
- Manage staff development cycle for office staff, including goal-setting, 2x2 feedback, and APR’s
- Conduct and manage onboarding of new office staff
- Lead and support training and/or professional development of office staff
- We look for Team and Family who embody the following values and characteristics
- Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college
- Has demonstrated effective outcomes and results, and wants to be held accountable for them
- Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
- Works with urgency and purpose to drive student outcomes
- Thrives in an entrepreneurial, high-growth environment; is comfortable w/ ambiguity & change
- Seeks/ turns around feedback, which is shared often and freely across all levels of organization
- Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
- Believes in education as a profession and holds self to high level of conduct, professionalism and behaviors as models for our colleagues and students.
- Directly manages regional office Receptionist, Training Coordinator, and Executive Assistant
- Mission Focus – focuses on IDEA’s core purpose of getting all students into college
- Communication – effectively conveys information using a variety of channels and techniques; exceptional writer, meeting facilitator and public speaker
- Record of Results – holds high expectations for self and others to achieve and surpass intended goals
- Managing Others to Deliver Results – organizes and leads teams or small groups to achieve measurable and ambitious results; coordinates events that are large and small in scale
- Problem Solving – able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals
- Continuous Improvement – proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions
- Bachelor’s degree required/ 2+ years of experience preferred
- Exceptional written and oral communication skills
- Experience working in an education system preferred
- Proven track record of personally achieving success and of leading others to ambitious outcomes
- Teaching experience preferred
Knowledge and Skills:
- Experience collaborating with school and office leadership to prioritize the highest-impact work and ensure goal attainment
- Experience implementing critical projects & initiatives and PD based around individual and/or organizational goals
- Management of projects across multiple teams or stakeholders
- Strong written and verbal communication skills
- Microsoft 360 proficiency
- Salaries for this role typically fall between $54,200 and $67,000, commensurate with relevant experience and qualifications. This role is also eligible for a performance bonus based on individual and organizational performance and goal attainment.
IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.