Senior Executive Assistant
Description
Job Title: Senior Executive Assistant
About Dean Dorton: Dean Dorton, a leader in professional services spanning certified public accounting, business advisory and technology solutions, has an exciting opportunity for an Executive Assistant who possesses a strong business sense, commitment to excellence, and a commitment to service to support our chief executives in redefining success through innovation and data-driven strategies.
About the Role: We are seeking a highly organized and proactive individual to serve as a Senior Executive Assistant to our C-suite level team. This unique role combines the administrative responsibilities of an executive assistant with the strategic oversight of a project manager, while supervising other administrative professionals on the team. The ideal candidate will be a detail-oriented, resourceful problem solver who thrives in a fast-paced environment and can seamlessly juggle multiple priorities.
Key Responsibilities:
Executive Administrative Support:
- Manage the executive team’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Assist in drafting and sending various communication on behalf of the executive.
- Prepare and edit correspondence, presentations, and reports.
- Coordinate and organize executive team meetings, including preparing agendas, taking minutes, and tracking action items.
- Handle confidential and sensitive information with discretion.
Project Management:
- Plan, execute, and monitor special projects from initiation to completion, ensuring deliverables are on time and within scope and budget.
- Collaborate with cross-functional teams to define project goals, establish timelines, and allocate resources.
- Track project progress and performance, providing regular updates to stakeholders.
- Accurately input, update, and maintain records in company databases, ensuring all data is error-free and up-to-date.
- Develop and maintain project documentation, including plans, reports, and post-project evaluations.
Administrative Supervision:
- Oversee and provide guidance to select assistants/staff on the administrative team.
- Delegate tasks effectively and monitor progress to ensure deadlines are met.
- Provide training, mentorship, and performance feedback to administrative team members.
- Act as a point of escalation for administrative issues and resolve them efficiently.
Qualifications:
- Bachelor’s degree in business administration, communication, human resources, English, project management, or a related field (or equivalent experience), preferred.
- Proven experience as an executive assistant, project manager, or similar role.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in MS Office software and other project related technology platforms.
- Ability to handle multiple priorities and work under tight deadlines.
- High level of professionalism, discretion, and emotional intelligence.
- Experience working in a fast-paced or startup environment.
- Familiarity with financial budgeting and resource planning.
- Ability to anticipate needs and take initiative.
What We Offer:
- Health Insurance – medical, vision, dental
- Unlimited PTO
- Paid family leave, medical leave, and maternity/paternity leave programs.
- Retirement benefits – 401K match and best in class automatic profit sharing
- Telemedicine, mental health resources, and wellness program reimbursement
- Life insurance and disability insurance
- And, much more!
Dean Dorton is an Equal Opportunity Employer. We are committed to growing and empowering an inclusive community within Dean Dorton and our industry which is why we hire and cultivate diverse teams of the best and brightest from all backgrounds, experiences, and perspectives across our organization. We encourage you to apply for our available positions, even if you don't necessarily check every box on the description.