Events Coordinator
Description
Signers National and its subsidiaries are the leading insurance broker for social service organizations. With one of the largest brokers dedicated exclusively to non-profits and social service organizations nationwide as well as fast growing real estate and general practices, Signers provides property, casualty and risk management solutions to organizations of all sizes. Signers is a socially conscious organization boasting an amazing culture of relentless grit and continuous improvement. They go to work every day to positively affect people's lives!
About the Role:
Signers is looking for an Event Sponsorship Coordinator with strong project management capabilities and process orientation, combined with outstanding interpersonal skills. As the insurance broker for numerous organizations (including many nonprofit and human service organizations), Signers National is involved over 100 annual events or sponsorships (mainly falling into three categories: 1) Client Events such as galas, golf, etc. 2). Trade Association Events, and 3) Webinars and Signers Retail events. A robust event management process for these three types of activities is required to ensure that Signers is optimizing our investment.
Responsibilities:
- Oversee event sponsorship process starting from an internal request to attend or sponsor an event through the actual event (attendees, on-site materials, etc.) to post-event processes such as lead generation opportunities for sales, invoices, payment, etc.
- Utilize a project management system (Wrike) to oversee and shepherd that entire process, developing comprehensive event timelines and project plans to ensure all tasks are completed on schedule.
- Work with internal requestors to determine appropriate funding levels, involvement, etc.
- Coordinate event logistics, including:
- Client sponsorship materials (marketing materials, flyers, hand-outs, etc.)
- Booth / Event setup materials (banners, table covers, etc.)
- Internal attendee acquisition
- Engage with Sales Directors to ensure that we have proper representation at all events
- Budget Management:
- Track expenses and provide regular budget updates to stakeholders.
- Provide full year and year-over-year projections
- Manage internal payment process (approvals, escalations, etc.)
- Marketing and Promotion:
- Develop marketing materials to support needs of the event
- Utilize various channels such as social media and email campaigns to promote events as required
- Ensure consistent branding and messaging across all materials and events
- Attendee Management:
- Handle internal registration processes, inquiries, and guest lists.
- Provide information and support to attendees before, during, and after events.
- Communicate with sponsoring organization as required
- Interact with Signers clients that are holding events to ensure all Signers requirements are met.
Requirements:
- Strong process orientation (process creation, not just following an existing process)
- Tech savvy related to various systems, excel, etc. In particular, project management software experience (Wrike preferred, Monday.com, Asana, etc.)
- Strong written and verbal communication
- Attention to detail
- Experience with developing and overseeing webinars
- Graphic design or familiarity with basic marketing content creation a plus (photoshop, Canva)
- Ability to manage multiple simultaneous events at once, and properly allocate time to competing requirements