Maintenance Administration Clerk

Maintenance Mississauga, Ontario





Position: Maintenance Administration Clerk

Status: Full Time

Location: Mississauga, ON

Schedule: Monday to Friday – 08:00 – 16:30


Position Summary

The Administrator responsible but not limited to, all activities involved in supporting the Fleet Maintenance team.

The primary responsibilities of this position are:


       Weekly preparation and submission of tech & hourly employee payroll for the Cardiff shop

       Weekly preparation of salaried employee payroll log

       Administration of all hourly employee payroll related documents (vacation forms, wage adjustments, etc.)

       Daily scanning of SRO and SPO documents/invoices

       Data entry of maintenance invoices

       Invoicing third party customers

       Updating brokers PM/Annual dates in Transman as required

       Owner operator monthly maintenance copies – checking for PM’s

       Owner operator bill backs

       Verifying vendor statements

       Following up with vendors for outstanding invoices

       Creating, updating and filing unit files

       New vendor set up process

       New customer set up process including all executed documents

       Office admin functions such as supply management

       All other duties as assigned


Core Competencies and Qualifications:

       Excellent verbal and written communication skills

       Excellent organizational and time management skills

       Post-Secondary School Diploma or equivalent

       Proficient within a Windows environment – Excel experience required

       Transman/Synergize software experience an asset

       Transportation and maintenance experience considered an asset


We would like to thank all those expressing an interest in this position; however only the candidates selected for an interview will be contacted.


Committed to employment equity, Canada Cartage Systems LP encourages applications from Aboriginal people, members of visible minority groups and women