Office Administrator

NEW MEXICO Rio Rancho, New Mexico

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Description

Administration  
At Brycon, we are looking to expand our team and are currently looking for motivated candidates who want to build a career in construction. We are an established company with over 34 years of experience in the construction industry. 
Would you like a change? Do you want to work for a company that not only invests in its team, but also offers real opportunities for career growth? Brycon is hiring a motivated, detailed, and safety-orientated Administration to work with our Corporate Headquarters team in Rio Rancho, NM. 
 
Primary Responsibilities:  
  • Enter invoices into the accounting system.
  • Organize and schedule meetings and appointments for managers.
  • Answer and direct multi-line phone calls.
  • Receive, sort, and distribute the mail, including preparing letters and packages for pickup or delivery.
  • Perform post office run and trips to the PO Box and mailbox as needed.
  • Assist in the preparation of regularly scheduled reports.
  • Produce and distribute correspondence memos, letters, faxes, and forms.
  • Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
  • Manage everyday business records and projects efficiently and in a timely manner.
  • Originate and update meeting minutes, memos, and letters for managers.
  • Develop and maintain computer and manual filing systems.
  • Order office supplies and research new deals and suppliers.
  • Maintain contact list.
  • Manage sensitive information in a confidential manner.
  • Greeting and assisting visitors to the office.
  • Perform administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Coordinate office functions as requested.
  • Provide general support to visitors.
  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, and verifying receipt of supplies.
  • Assist accounting department, as needed.
  • Perform general scanning and data entry.
  • Serve as backup for other administrative staff members.
  • Other duties, as assigned.
  • Employees may be required to work extended hours (more than 8 hours per day), weekends, and holidays. Employee will be compensated based on guidelines in the Fair Labor Standards Act.
Experience, Skillset, & Educational Requirements 
  • High school diploma or GED
  • General math skills.
  • Proficient in MS Office.
  • High degree of accuracy and attention to detail.
  • Excellent data entry skills.
  • Excellent verbal, listening, and written communication skills.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Strong organizational and planning skills.
  • Demonstrates a sense of urgency and ability to meet deadlines.
  • Ability to work independently or as a team member.
  • Demonstrate ability to use office equipment, including but not limited to photocopiers, fax machines, and personal computers.
  • Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential function(s).
  • This is a safety-sensitive position; the candidate must complete and pass a background check and a ten-panel drug /alcohol testing.
 Perks & Benefits 
  • Competitive wages
  • Health, dental, and vision insurance
  • Teladoc (company paid)
  • 401(k) profit sharing retirement plan
  • Personal time off
  • Educational assistance
  • Employee recognition program
  • Gym reimbursement
  • Continuous training opportunities
  • Career growth and development opportunities 

Brycon EEO Statement: Brycon does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

PLEASE NOTE:

Recruiters and Staffing Agencies: Job applicants only. Please, no calls, faxes, emails, mailings, or office visits from staffing agencies, recruiters or headhunters. Brycon does not accept unsolicited resumes. Unsolicited resumes or applications submitted by a third party will not be reviewed.

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