Part Time (Long term Full Time) Office Staff- Bayshore

Administrative Bay Shore, NY


Position at BrightView Landscapes, LLC- DE

Looking for an opportunity where success comes naturally? Then you may have found your crew. We’re looking for a General Office Staff to join our team.

Here’s what you’d do:

General Office Staff will be responsible for assisting multiple leaders in our BrightView Development Branch. This individual will work with external customers, service partners and various operation and support personnel as well as our Field Support Center. They will own the administrative functions for the team they support. 

You’d be responsible for:                                                  

  • Payroll:
    • Ensuring all hourly personnel, weekly timesheets and changes are accurately entered into the payroll system on-time
    • Entering and updating work orders and cost codes for the weekly labor posting
  • Accounting Administration: 
    • Generating the weekly aged account receivables report and conducting client follow-up 
    • Advising on the most appropriate and effective collection methods, communications, and resources; participating in collection actions as needed
    • Managing purchasing orders and accounts payable invoices, including weekly reporting
    • Keeping work order logs and client billing files up-to-date 
    • Preparing month-end and monthly close material as directed by the Controller and Branch Manager
  • General office duties:
    • Answering phones and greeting guests 
    • Ordering supplies, filing, and management of incoming and outgoing mail
    • Preparing client proposals, contracts, and correspondence 
  • Human Resources:
    • Preparing and maintaining new hire packets, employee personnel files, and I-9 binders
    • Coordinating uniform ordering, distribution, and returns
    • Workers compensation & OSHA reporting 

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