Executive Assistant
Description
Tasks and Responsibilities
- Manage and maintain MD’s diary, appointments and travel arrangements
- Act as the point of contact between the MDs/Ds and internal/external clients as required
- Prepare and edit proposals, communications, presentations and other documents
- Co-ordinate internal and client events
- Assist with Business Development activities
- Arrange, co-ordinate and record meetings
- Manage incoming calls and emails
- Receive and interact with incoming visitors
- File and retrieve documents and reference materials
- Maintain project and client data bases
- Enter MD billable time
- Process MD expenses
- Interact with clients
- Use and develop internal support systems and channels of communication effectively, and foster strong relations with clients and stakeholders
- Coordinate Client Engagement set-up, invoicing and billing processes
- Co-ordinate Independent Contractor set-up, invoicing and payment processes
- Assist in the administration of project documents, including invoicing, budgets, plans and billing
- Update project documentation and follow up project tasks when required
- Work co-operatively with colleagues in the Admin team, providing support and cover as required
- Other duties as required from time to time
Key Competencies
- Confident, articulate individual who is comfortable and practical supporting and communicating with senior stakeholders both within the firm and externally (i.e. with senior clients)
- Highly collaborative with the ability to thrive in a high-pressure environment
- Strong organisational and planning skills
- Strong written and oral communication skills
- Proven problem-solving skills, with the ability to put forward suggestions to improve processes
- Show good judgment and decision-making ability
- Strong attention to detail and accuracy
- Ability to be flexible and adaptable
- Experience gained in industries where time management and punctuality are critical is beneficial but not essential, i.e. Law, Consulting, Financial Services, etc.
- Proactive and resilient, the individual will be comfortable coaching senior individuals, maintaining the pressure required to ‘get things done’, organising senior individuals, and challenging briefs/requirements as necessary.
About BRG
Berkeley Research Group, LLC (BRG) is a global consulting firm that helps leading organizations advance in three key areas: disputes and investigations, corporate finance, and strategy and operations. Headquartered in California with over 40 offices around the world, we are an integrated group of experts, industry leaders, academics, data scientists, and professionals working beyond borders and disciplines. BRG strives to build and nurture a culture where inclusiveness is instinctive, not an initiative. We celebrate and value the diversity of our professionals and are dedicated to maintaining a truly inclusive work environment where all individuals feel respected and valued. We harness our collective expertise to deliver the inspired insights and practical strategies our clients need to stay ahead of what's next.
Berkeley Research Group is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
EEO is the Law Poster Supplement
Pay Transparency Nondiscrimination Provision
BRG is an E-Verify Employer