Finance Project Administrator 

Full-time employment opportunity with a dynamic and multi-faceted resource for economic development in the St. Louis region. 

About Us 

Since 1950, we have partnered with private and public organizations on hundreds of projects that have created thousands of jobs on both sides of the Mississippi River. 

BSD operates with a focus on making a positive impact on the region and the nation, better connecting the Bi-State area to the rest of the world. We are impacting neighborhoods, large and small, in Illinois and in Missouri, with investments that are shaped by our unique perspective of the region and its potential. 

Why Work Here 

• Work for a company that strives to make a positive impact in the region
• Earn competitive salary
• Free access to 8 gyms at our facilities 24/7 with Personal Trainers available
• Discounted memberships with Club Fitness
• Wellness program that provides free health screenings
• Discounted cellular phone service
• Free MetroLink and MetroBus access
• Medical, Dental, Vision coverage effective on your 1st day
• 4 weeks earned PTO
• Your Birthday is a floating holiday
• Company sponsored 401(k plan
• Employee assistance program
• Eligible for federal Public Service Student Loan Forgiveness program

The Role 

The Financial Project Administrator provides services essential to the mission of the organization and the day to day operations.  Provides executive level assistance to the Executive Vice President, CFO on various highly sensitive and confidential administrative functions including working with other Divisions.   

Responsibilities 

• Provides a high level of executive administrative skills, handles confidential business matters, works independently on special assignments and maintains smooth operation of the office responsibilities.
• Manages day-to-day executive administrative responsibilities including phone calls; calendars and scheduling meetings; a calendar of events; file systems and records management; travel arrangements; expense reports; invoices; and correspondence.
• Vital conduit between Executive Vice President, CFO and workforce.
• Operates independently in absence of the EVP, CFO, calling on staff when required. Assists and advises the Executive Vice President, CFO of any problems arising during absence.
• Prepares agendas for meetings and related functions.
• Supports the coordination of management functions across Finance.
• Maintains a comprehensive understanding of department policies, procedures and department members’ methods of operation to effectively and efficiently conduct duties and responsibilities.
• Follow-up and tracking of projects, programs and performance measurements.
• Initial review of budgetary information regarding expenditures; research a broad variety of financial issues.
• Provides a budget analysis.
• Learn, understand and review and analysis of financial applications and reports.
• Prepares materials for large mailings. Summarizes, assembles and compose factual reports, letters and memos in accordance with established standards. Plan distribution.
• Produces a variety of typed statistical and narrative reports; proofreads and edits typed materials for accuracy of grammar, spelling, punctuation and format.
• Collect, organizes records and verifies accuracy of data and information for reports; monitors and maintains records of financial transactions.
• Coordinates Audit schedules, collects information to be provided to Auditors, uploads all official and final financial reporting.
• Manages time management/payroll system Executive Vice President, CFO’s direct reports.
• Receives and provides information to Agency management officials, Commissioners and Agency personnel.  Disseminates information to local state and federal officials and to members of the general public in person and over the telephone.
• Interacts with Agency officials, the Board of Commissioners, Agency employees, representatives of other organizations, local state and federal officials, and the general public concerning activities, schedules and procedures.
• Oversee projects as assigned from the Executive Vice President, CFO. Prioritizes and manages time sensitive projects.

Other duties as assigned. 

Projects a highly professional, positive image compatible with the needs of Agency Executives and others. Ability to develop and maintain positive and effective interactions and working relationships at all levels, including senior management, both verbally and in writing. Skilled in the use of office equipment such as computers, copying machines, telephones and recording devices. Experienced in establishing work priorities and meeting deadlines in a fast-paced, high-pressure environment. Ability to establish procedures critical to timely deadlines. Communicates effectively, both orally and in writing, handles complaints and effectively deals with sensitive, confidential issues. Interacts effectively with Agency management officials, Commissioners, Agency staff and members of the general public. Proven experience working well under pressure with a high degree of responsibility. Must be able to multi-task and handle responsibilities for multiple departments. Sets priorities independently. Experienced in composing, proofreading and editing written materials. Finance experience strongly preferred. Advance MS Office skills including Outlook, Word, Excel and PowerPoint.  Minimum typing requirement is 50 wpm and 65 wpm preferred. 

Education  

Experience  

Degree: 4 year degree or equivalent experience 

Years: Minimum or 7-10 years of experience 

Field: Business Administration or related field 

Field:  In Corporate environment, assisting executives at top executive level.  Advance MSOffice skills including Outlook, Word, Excel and PowerPoint. 

Bi-State Development is committed to providing an Equal Employment Opportunity experience for all employees, applicants, vendors and customers with an environment free of discrimination, harassment, and retaliation.