Facilities Scheduling Coordinator

Location:  Novato, California Category: Manufacturing Employment Category: Fulltime-Temporary


BioMarin is the world leader in delivering therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases. We target diseases that lack effective therapies and affect relatively small numbers of patients, many of whom are children. These conditions are often inherited, difficult to diagnose, progressively debilitating and have few, if any, treatment options. BioMarin will continue to focus on advancing therapies that are the first or best of their kind.

BioMarin’s Technical Operations group is responsible for creating our drugs for use in clinical trials and for scaling production of those drugs for the commercial market. These engineers, technicians, scientists and support staff build and maintain BioMarin’s cutting-edge manufacturing processes and sites, provide quality assurance and quality control to ensure we meet regulatory standards, and procure the needed goods and services to support manufacturing and coordinating the worldwide movement of our drugs to patients. Come join our team and make a meaningful impact on patients’ lives. 


The position is responsible for providing a wide range of critical support for Facilities Services in the Maintenance Business Office (MBO).  The focus of the position will be coordination, scheduling, and communication of non GxP and GxP work orders across multiple buildings and campuses.  Failure to efficiently evaluate the scope of work required by this position would have serious negative impact on compliance, equipment reliability, and manufacturing uptime. 

    • Assign maintenance and calibration work orders generated on a monthly basis. Assign other work orders as needed to support proper work order flow including movement to and from parts, execution, and compliance staff

    • Assist with scheduling equipment time with MFG for all impacting utility or process PMs, calibrations and repairs (coordinating with Manufacturing Planners)

    • Monitor and manage scheduling and planning inboxes in CMMS

    • Participation in daily manufacturing planning meeting to determine equipment availability for impacting and non-impacting work

    • Issue new work orders to follow up on ongoing issues, PM follow-up, or at the direction of supervision/compliance

    • Assist with reviewing work order requests for appropriate details and scope as part of the pre-execution review process

    • Work with CMMS users , FAC compliance, and execution staff to clarify work order scope as needed

    • Communicate controlled environment impacting work with Facility Compliance as needed for PMS, calibrations, and repairs

    • Work to eliminate excessive downtime to MFG by combining work when possible

    • Review shift pass downs, emergency work, and new work requests to update customer on any new issues on a daily basis. Monitor parts updates for work requiring parts on orders

    • Assist supervision and compliance in scheduling or communicating urgent or emergency work as needed

    • Categorize and monitor shutdown related work orders during production periods

    • Assist planner with scheduling changeover, shutdown, and other projects as needed

    • Assist/lead shutdown related activities during shutdown periods

    • Contact and collaborate with external vendors to schedule work onsite

    • Review vendor documentation after completion of maintenance tasks

Daily Decisions:

    • Impacting and non-Impacting work to schedule

    • Compliance related: SARs, Change Request evaluation, potential quality events

    • Mechanic availability

    • Daily WO review/approval requiring exercise of judgment and critical thinking in regards to escalation of serious issues

    • Tracking of daily work to advise on return to service with area and equipment owners

    • Other projects/tasks as assigned by management


    • Understanding of GMP utility systems and manufacturing process equipment

    • Knowledge of GMP compliance requirements related to maintenance operations

    • The employee must have the ability to perform a high volume of complex tasks with attention to detail

    • Position requires exceptional organizational, communication, and critical thinking skills

    • Position will require working within BioMarin enterprise software systems including, CMMS, Trackwise, Oracle, Bio-G, JIRA, and Compliance Wire. Experience with one or more of these systems is highly desirable

    • Understanding of parts planning and inventory control practices highly desired

    • Strong computer skills, including Microsoft Excel, Word, Project, PowerPoint

    • Ability to read and interpret P&ID and other technical drawings desired

    • Handle multiple tasks concurrently and be flexible and adaptable, as needed 

    • Self-motivated individual, able to work well in a team environment 

    • Performs tasks as a team member and works to build rapport with others

    • Foster and maintain positive relationships with end users, customers, and cross-functional support groups

    • Knowledge of safety practices and procedures, as well as problem solving skills


    • Bachelors of Arts/Science Degree (Engineering, Operations, Supply Chain, or Scientific Field Preferred)

    • A combination of technical, military, and/or equivalent experience can be used in lieu of degree

  • Work experience in heavily regulated industry Ideal

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.