Project Controls Engineer / Scheduler

Location:  Novato, California Category: Administrative Support

Description

BioMarin is the world leader in delivering therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases. We target diseases that lack effective therapies and affect relatively small numbers of patients, many of whom are children. These conditions are often inherited, difficult to diagnose, progressively debilitating and have few, if any, treatment options. BioMarin will continue to focus on advancing therapies that are the first or best of their kind.

BioMarin’s Technical Operations group is responsible for creating our drugs for use in clinical trials and for scaling production of those drugs for the commercial market. These engineers, technicians, scientists and support staff build and maintain BioMarin’s cutting-edge manufacturing processes and sites, provide quality assurance and quality control to ensure we meet regulatory standards, and procure the needed goods and services to support manufacturing and coordinating the worldwide movement of our drugs to patients. Come join our team and make a meaningful impact on patients’ lives.

The Project Scheduler will support the Capital Project Delivery Office (CPDO) and Capital Projects Management team. The candidate will be involved in supporting resource management, project tracking/reporting, project delivery, quality control, information management, risk/issue tracking, and knowledge management. This position reports to the Manager of Project Controls

 

Responsibilities

  • Support both department and projects with meeting management tasks such as scheduling meetings, establishing and informing attendees and speakers, supporting presentation development.
  • Review, document, and track Invoices from billable Contracts in Oracle and local financial accounting system.
  • Audit / review / log / manage Invoices to ensure their compliance with the agreed Scope of Work / proposal
  • Review Expense Reports and coordinate with Personnel for corrections or approve on behalf of Project Managers.
  • Support tracking of Direct Costs, Materials and other Financials, as required.
  • Accurately input Budget requirements into Financial system
  • Administers sub-contracts and Purchase orders, change orders, mobilization and pre-authorization logs.
  • Initiate requisitions for both purchase orders and contracts through both iProcurement and SpringCM. Develop self-authoring change orders, and track progress of these documents through completion. Coordinate with PO requestors priorities and communicate this to both BMRN legal and procurement departments.
  • Assist with procurement tasks including the RFP Process, Competitive Bids, Vendor Evaluation, Vendor Job Walks, and vendor management support.
  • Assist with obtaining and uploading monthly finance accruals for both department and projects.
  • Initiate HR /on-boarding activities for FTEs, provider workers, independent contractors and temps to support both departmental and project related staff. Follow through with activities through completion of on-boarding process and collaborate with ProUnlimited our HR partner, security, IT and WAND. Activities shall include coordinating badging/area access requests, seat locations, system access, training requirements, and equipment needs (i.e., laptops). Continue to track contract expiration dates and inform responsible managers ahead of their expiration.
  • Support both department and projects with meeting management tasks such as scheduling meetings, establishing and informing attendees and speakers, supporting presentation development
  • Administers / coordinates with the local finance department in financial project closeout and collaborates with PM in defining the Assets In Service (AIS)
  • Assist with preparation and verify accuracy of costs and schedule variance analysis and estimate-at-complete forecast development, as well as collection, preparation and development of estimate, cost, schedule, and earned value data.
  • Prepare and review basic monthly and ad hoc reports for multiple projects; pull information from various sources into presentations or other communications.
  • Assigns resources (cost, labor or material) to activities and develops cash flow reports and resource histograms.
  • Assist with development of project milestone tracking, and identify, track and report on critical schedule activities.
  • Perform tasks relating to establishing and implementing status and techniques for updating and monitoring schedule data needed for effective schedule control in Oracle Primavera P6.
  • Align financial data with project activities, load actual costs, and prepare monthly accruals using financial systems.
  • Identifies major milestones, critical approvals and long lead procurement items.
  • Determines reasonable schedule logic and constraints based on discussion with task owners and/or teams.
  • Develops realistic activity durations based on production rates and available manpower based on discussion with task owners and/or teams.
  • Evaluates critical and near critical path activity sequences identifies schedule changes and trends.
  • Manages and coordinates with PM for monthly updates and schedule statusing of projects and ensures accuracy in bridged into Portfolio Management System.
  • Oversee and manage all the estimating and pre-construction process from estimate preparation, occasional subcontractor solicitation, through to contracting.
  • Benchmarking projects upon closeout and managing a database for future retrieval of information for estimates and change order review.
  • Read, interpret and understand contract drawings and specifications, and maintain conformance with same during work processes.
  • Conduct thorough analysis of tender drawings and prepare detailed and accurate quantity takeoffs.
  • Participate in pre-construction and project management process, including attending meetings, preparing and presenting budgets.
  • Assesses actual progress based on site inspections.
  • Suggests corrective actions and/or develop recovery plans when delays are anticipated or occur.
  • Reviews architect and contractor prepared schedules.
  • Assists in the preparation of the Project Completion (Closeout) Report and prepares post construction as built schedules and lessons learned reports.
  • Administers sub-contracts and Purchase orders, change orders, mobilization and pre-authorization logs.
  • Initiate requisitions for both purchase orders and contracts through both iProcurement and SpringCM. Develop self-authoring change orders, and track progress of these documents through completion. Coordinate with PO requestors priorities and communicate this to both BMRN legal and procurement departments.
  • Collaborate with other members of the CPDO team to provide support to Portfolio Managers, Project Managers, Team Leads and Owner Rep Contractors.

 

Qualifications and Requirements:

  • Bachelor’s degree in Construction, Engineering, Business Administration, or related field of study and at least 6 years of relevant experience
  • Must have strong understanding of CPM (Critical Path Method) concepts and calculations
  • Strong understanding of earned value concepts, calculations, and rules of credit
  • Proficiency in Primavera scheduling products (P6) and report preparation skills
  • Basic knowledge of project controls functions, including cost control and cost analysis, and planning and scheduling functions, including schedule development, control, and analysis.
  • Strong organizational and communication skills required
  • Related experience may be considered in lieu of required education
  • Team player with the ability to work collaboratively and interact with employees at all levels
  • Ability to effectively and clearly communicate Portfolio and Project financial related information
  • Advanced knowledge of Microsoft Excel and proficiency with Microsoft Office Software, Visio, Power Point, Word, ...
  • Experience with Oracle Project Portfolio Management (OPPM) software is a plus
  • Ability to create, update metric KPI’s
  • Must be able to work in a flexible, dynamic, and fast-paced environment
  • Good understanding of a project lifecycle and the different measures of financial performance.
  • Excellent communications skills including a very good level of English both written and verbal.
  • Time management – able to prioritize, plan and achieve objectives within set timescales.
  • Highly analytical, able to manipulate and interpret complex data from multiple sources.
  • Has relevant industry experience in Construction, Engineering or a relevant Consultancy.


We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.