Description

Position Summary

The primary responsibility of this position is to provide executive-level administrative support to several Vice Presidents in the Clinical Operations‑North America division. This position will partner with other administrative assistants throughout the company in a professional and collaborative relationship ensuring seamless support to both internal and external customers.

Primary Duties

1. Provide confidential administrative support to multiple Vice Presidents and their teams within Clinical Operations–North America.
2. Manage complex calendars, schedule and arrange meetings, and adjust plans in a dynamic environment.
3. Coordinate meeting logistics, including agendas, presentations, recordings, minutes, and distribution of materials.
4. Support senior leaders by assessing priorities, identifying potential conflicts, and communicating proactively; collaborate with leaders and administrative assistants to support timelines and deliverables.
5. Maintain and safeguard confidential information and documents.
6. Prepare, process, and submit expense reports in accordance with company procedures.
7. Coordinate complex travel arrangements and yearly functional agendas.
8. Prepare visitors’ agendas, reservations, and travel arrangements.
9. Create and develop presentations, spreadsheets, reports, and documents using Microsoft Office tools.
10. Organize internal and off‑site meetings, events, and functions, including regional, national, and CSO‑related activities.
11. Participate in, and occasionally lead, committees and initiatives that impact CSO operations; support department continuous improvement initiatives.
12. Oversee internal communications and department SharePoint site.
13. Manage administrative, building, and IT requests for senior leaders, and support general office operations.
14. Serve as back‑up to the CSO Business Coordinator as needed.
15. Perform all work in compliance with company quality procedures and standards.
16. Perform other duties as assigned.

Qualifications

Required Education, Training, and Experience

• High School Diploma, GED or equivalent.
• 4+ years of related experience in progressively responsible administrative experience supporting senior or executive‑level leaders managing multiple priorities.

Preferred Education, Training, and Experience

• Bachelor’s degree in Business, Technology or related field preferred.
• Experience supporting Executives in Commercial Operations of a large global company highly preferred.
• Experience with Egencia and Concur preferred.

Knowledge, Skills, and Abilities

• Consistently upholds and reflects the core ethical principles and values that bioMérieux promotes.
• Detail orientation to complete tasks without errors and produce high‑quality work.
• Manage and meet competing deadlines, requiring careful prioritization and time management to ensure all tasks are completed on time.
• Ability to cooperate with others at all levels including leadership.
• Effective written and verbal communication skills.
• Ability to work cross‑functionally allowing for better collaboration and communication when working across teams to achieve shared objectives.
• Thriving in a fast‑paced environment by managing tasks, multitasking, and adapting quickly to maintain productivity.
• Critical thinking, using logic and reason to analyze information and make decisions in the workplace.
• Maintain composure by having the skill of staying calm, focused, and professional in high‑pressure or stressful situations.
• Advance skill in MS Office tools to include but not limited to Outlook, Teams, Word, and Excel

Working Conditions

• Ability to remain in a stationary position (sitting or standing) for prolonged periods.
• Travel Requirements: up to 10% of domestic travel

Please be aware that recruitment related scams are on the rise. Fraudulent job postings are being placed on other websites, and individuals posing as bioMérieux Talent Acquisition team members are reaching out via email or text message in an attempt to collect your personal and confidential information. In some cases, these scammers are also conducting bogus interviews prior to extending fraudulent offers of employment. Beware of individuals reaching out using general phone numbers and non-bioMerieux email domains (i.e. Hotmail.com, Gmail.com, Yahoo.com, etc.). If you are concerned that an interview experience or offer of employment might be a scam, please make sure you are searching for the posting on our careers site https://careers.biomerieux.com/ or contact us at [email protected].

BioMérieux Inc. and its affiliates are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Please be advised that the receipt of satisfactory responses to reference requests and the provision of satisfactory proof of an applicant’s identity and legal authorization to work in the United States are required of all new hires. Any misrepresentation, falsification, or material omission may result in the failure to receive an offer, the retraction of an offer, or if already hired, dismissal. If you are a qualified individual with a disability, you may request a reasonable accommodation in BioMérieux’s or its affiliates’ application process by contacting us via telephone at (385) 770-1132, by email at [email protected], or by dialing 711 for access to Telecommunications Relay Services (TRS).