Description

• Calendar and Schedule Management: Coordinate and manage executives' calendars, appointments, and meetings. Ensure that time is allocated effectively and avoid scheduling conflicts. Prepare meeting agendas and arrange logistics for meetings both (domestic and abroad. international).
   
• Meeting Coordination and Support: Organize and schedule meetings, ensuring that all necessary materials are prepared. Take meeting minutes, if required, and follow up on action items.  Coordinate virtual or in-person meetings, including managing technology for remote meetings. Monitors schedules and calendars, arranges meetings with individuals or multiple sites.
   
• Office and Administrative Support: Order office supplies and ensure that the office is well-equipped and organized.
   
• Monitor and submit expense reports (Concur) and manage the executive’s budget or expenses.   Manage Departmental PCARD spending and submit expense reports via the Works program on a regular basis.
   
• Assist with special projects and research as needed, with the ability to pivot as necessary.
   
• Event Planning and Coordination: Help plan and execute events, conferences, or team-building activities. Ensure all logistical details are taken care of, including venue, catering, and guest lists. Confidentiality and Discretion: Handle sensitive and confidential information with discretion. Maintain the privacy and integrity of executives’ personal and professional matter
• Creates and/or maintains complex presentations using PowerPoint.  Creates confidential Word and Excel documents such as letters, performance reviews, etc.) for tracking and management of Key Performance Indicators
• Enters purchase requests into the SAP Eproc system, tracks orders and enters goods received.
• Ability to build a good rapport with the various levels of management within the company, as well as their respective Administrative Assistants.
• Make travel arrangements, ie flights, hotel reservations, rental cars.
• Day-to-day organization skills, strong communicator on behalf of the Sr. VP, and highly confidential. 
• Maintain company-wide training.
• Additional responsibilities as assigned by the Sr. VP.

• High School degree required

• Requires a minimum of five (5) years in progressively responsible administrative support role, preferably in manufacturing environment. 

• Must have excellent interpersonal and communication skills to enhance interactions with customers, employees, site visitors, and others.
• Must exhibit adaptability and flexibility to adjust to changing demands, timelines, and deliverables.
• Requires ability to exercise independent judgement, prioritize, and take action to manage the needs of a group of senior leaders who are often out of the office.
• Requires proficiency in the use of computers including Microsoft Office Package (Word, Excel, Power point, Outlook, Teams).

Please be aware that recruitment related scams are on the rise. Fraudulent job postings are being placed on other websites, and individuals posing as bioMérieux Talent Acquisition team members are reaching out via email or text message in an attempt to collect your personal and confidential information. In some cases, these scammers are also conducting bogus interviews prior to extending fraudulent offers of employment. Beware of individuals reaching out using general phone numbers and non-bioMerieux email domains (i.e. Hotmail.com, Gmail.com, Yahoo.com, etc.). If you are concerned that an interview experience or offer of employment might be a scam, please make sure you are searching for the posting on our careers site https://careers.biomerieux.com/ or contact us at recruitment@biomerieux.com.

BioMérieux Inc. and its affiliates are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Please be advised that the receipt of satisfactory responses to reference requests and the provision of satisfactory proof of an applicant’s identity and legal authorization to work in the United States are required of all new hires. Any misrepresentation, falsification, or material omission may result in the failure to receive an offer, the retraction of an offer, or if already hired, dismissal. If you are a qualified individual with a disability, you may request a reasonable accommodation in BioMérieux’s or its affiliates’ application process by contacting us via telephone at (385) 770-1132, by email at recruitment@biomerieux.com, or by dialing 711 for access to Telecommunications Relay Services (TRS).