Project Coordinator

Altec Laguna Hills, California Tacoma, Washington Glendale, California


Description

Program Overview:

The Project Coordinator is responsible for daily defining, planning, services contracting, and scheduling activities for moderately complex software implementation projects in accordance to established specifications and standards.  Works very closely with the project management team on the prerequisite phases of the implementation process before handoff to the Project Manager and Implementation Resource(s).  Customer care interaction for pre-project tasks, post training follow-ups, and project close out processes.  Supports departmental goals and initiatives with administrative tasks and reporting.  This position is a part of the fast paced consulting group with a high volume of email and phone interaction.

Primary Responsibilities:

  • Contract Administration of New agreements, Project Change Requests, etc.
  • Critical and primary point of contact in beginning phases of the project life cycle.
  • Effective and timely interaction and communication with clients, and drive your team to accomplish tasks on schedule and on budget.
  • Establish, promote, and maintain departmental procedures that support project management standards and guidelines, as defined by the Director of Professional Services. Ensure that approved methods, processes, and tools are consistently used.
  • Eagerness to learn technical concepts, no requirement to become the technical subject matter expert.
  • Monitor performance of team resources with respect to time tracking against projects.
  • Provide escalation management. Identify and control interdependencies between concurrent projects to prevent downstream problems.
  • Accountable for meeting project schedule and results as well as for the customer satisfaction and the quality of the deliverable.
  • Weekly and monthly reporting responsibilities.
  • Negotiate with Department Managers.
  • 0-10% travel.
Requirements:
  • Minimum of 1-2 years of experience in project coordination (software/IT experience a plus).
  • Bachelor’s degree preferred, or equivalent experience plus professional certification desirable.
  • Strong planning, organizational and problem solving skills
  • Strong verbal and written communication skills.
  • Demonstrate competence in program planning, scheduling, and management of multiple, concurrent programs in geographically dispersed locations is essential.
  • Demonstrate pro-active, results-driven team approach
  • Proficiency in Outlook, Excel, Word, and PowerPoint
  • Proficient typing skills
  • Highly motivated self-starter with ability to work autonomously with executives, managers, and individual contributors at all levels.
  • Contract Administration experience a plus.
Due to COVID-19, all positions at Beyond Limits are currently remote. However, once our offices are fully reopened, most work is expected to be performed in-person at our office in Laguna Hills, CA or Tacoma, WA.

About Beyond Limits
Beyond Limits is a pioneering Artificial Intelligence engineering company creating advanced software solutions that go beyond conventional AI. Founded in 2014 with a legacy in space exploration, Beyond Limits is transforming proven technologies from Caltech and NASA’s Jet Propulsion Laboratory into advanced AI solutions, hardened to industrial strength, and put to work for forward-looking companies on earth. We leverage this unparalleled innovation portfolio, along with proprietary cognitive technologies, to help companies solve tough, complex, mission-critical problems and transform their business. We apply a unique hybrid approach to AI, combining numeric AI techniques like machine learning with higher order symbolic AI and expert human knowledge to deliver intuitive cognitive reasoning and information. Our cognitive computing technology mimics human thought processes and provides explainable reasoning to aid human-like decision-making.

Beyond Limits provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Beyond Limits complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Beyond Limits expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Beyond Limit’s employees to perform their job duties may result in discipline up to and including discharge.