Scheduling Clerk (CLK-CA62-012)

Administrative / Clerical Calgary, Alberta

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About Bethany             
Bethany Care Society (Bethany) is one of Western Canada’s largest not-for-profit providers of care, housing, and community services for seniors and adults with disabilities. Since 1945, Bethany has provided high-quality, person-centred care focused on the unique physical, emotional, and spiritual well-being of our residents and tenants. We create caring communities to support Albertans to age well.                    
Why Bethany?
Bethany has won Alberta Top Employer for 15 years for the programs we invest in for our employees. We offer top-ups for maternal leaves, generous vacation and leave time, competitive salaries, benefits, and retirement savings programs. We are committed to employee well-being and giving back to our community. We invest in our people because they are the reason for our success.

For more information, check out this video about Working at Bethany

*INTERNAL APPLICANTS* Internal applicants must utilize their @bethanyseniors.com email address in order to be considered for the role; failure to do so may result in omission from the selection process.
About the Role       
With a passion for care towards residents, families and team members, the Scheduling Clerk is accountable for the provision of outstanding support to team members within their designated scope of practice. The Scheduling Clerk accurately records employee data related to scheduling and ensures that all data is coded, captured, and processed accordingly.       
 
What You Will Do
 Individual responsibilities will fall under five main areas of focus:       
  1. Resident-Centered Care: Promotes service excellence through ensuring that staff scheduling is completed in an efficient and accurate manner. Responds to employee inquiries in an efficient, timely and service excellence focused manner. Allocates and calls in relief staff to fill vacancies resulting from unfilled positions, vacations, leaves of absences, and sick leaves in accordance with the applicable collective agreements; distributes relief staff scheduling to nursing units.
  2. Documentation: Accurate, comprehensive and timely documentation of staff scheduling in alignment with Bethany policies and procedures. Ensures that staff scheduling information is forwarded to payroll within the established timelines. Receives and processes requests such as vacation, leaves of absences, and terminations. Ensures that all appropriate authorization for each transaction is attained prior to processing.
  3. Safety: Contributes to a safe environment for residents, the team and self by understanding and adhering to safety guidelines and practices at all times.
  4. Pro-active Learner: Demonstrates the vision and values of Bethany and lives out the mission of Creating Caring Communities. Collaborates, communicates and shares knowledge and learning experiences with co-workers.
  5. Team Work: Cares for and actively participates and assists other employees to achieve and maintain a responsible atmosphere of resident centered care. Maintains effective communication, information flow and rapport between Scheduling Office, Departments, Business Office, Payroll, and Human Resources.
What You Bring       
  • Grade 12 Diploma or equivalent
  • 1-3 years’ of electronic scheduling experience, preferable in health care
  • Previous experience with geriatrics preferred
  • Able to work effectively in a physically and mentally demanding environment
  • Excellent interpersonal skills and strong verbal and written communication skills
  • Demonstrate ability to understand, speak, read and write effectively in English
  • Excellent observation, communication and problem solving skills
  • An understanding of pay/premium codes and their impact on payroll, finance, budgets and benefits
  • Experience using and complying with a variety of union agreements.
Position Information:       
  • Posting Number: 24-8574
  • Position Number: CLK-CA62-012
  • Location: Bethany Calgary
  • Union: AUPE-GSS
  • Unit: Scheduling Office
  • FTE: 0.4
  • Position Type: Part-Time
  • Shifts per Cycle: 8 shifts in 4 weeks 
  • Hours of Work: Evenings - Weekends 
  • Posting Closing Date: December 6, 2024 at 6:00PM  
  • Position Start Date: January 10, 2025
How to Apply:       
  
Like what you see and think you have what it takes to join our team?  Apply Online at: http://bethanyseniors.com/careers/

Please note this competition may close sooner if a suitable candidate is found.       
  
If you are an internal applicant, please use your work @bethanyseniors email address in your application.        
  
All applicants are thanked for their interest.       
  
Bethany Care Society is an equal opportunity employer.

Successful candidates will be required to obtain a Criminal Background Check & provide proof of all mandatory immunizations.       

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