Manager of Prospect Research and Donor Stewardship

Development Brooklyn, New York


Position Description:

The manager of Research and Stewardship is the point person for donor prospect research/identification at Brooklyn Botanic Garden. This role is pivotal to the future growth in Major and Leadership Gifts and ensuring the vitality and success of many longstanding donor relationships. Responsibilities include development and management of systems for tracking and expanding the donor/research pipeline for the department, and the coordination and production of Major Gift stewardship communications and activities. This position reports to the managing director of Donor Engagement and works closely with the director of Major Gifts. It is part of an overall 15-member department responsible for raising approximately $6 million in annual operating support. The manager of Research and Stewardship will also work with other department staff to support fundraising efforts in other areas as needed.


  • Manage and train the research team (including colleagues from across the department) and research interns.
  • Prepare in-depth profiles on individual, corporate, and foundation prospects, including background and financial research.
  • Participate in prospect identification and perform sophisticated database queries and screening to develop the research pipeline for the entire department.
  • Oversee and maintain prospect research data systems to ensure that research output is trackable, accessible, and easily understood in order to meet current and future fundraising goals.
  • Write and design customized in-depth narrative and financial reports for individual leadership donors on progress and impact of their support for capital projects, programs, operations, and endowments.
  • Draft and design stewardship and cultivation materials including PowerPoint presentations, photo pages, and info sheets.
  • Manage general stewardship efforts, including narrative reports, financial reports, informal “touches,” updates, and analysis of impact for Major Gifts and Campaign donors.
  • Oversee stewardship practices and standards, including an update of the stewardship tracker.
  • Manage groundbreaking, ribbon-cutting, and other major events related to the construction and launch of capital projects.
  • Assist with coordinating department projects related to video stewardship/storytelling and other cultivation/stewardship strategies.
  • Liaise with Major Gifts, Membership, Special Events, Institutional Funding, Marketing/Design, Communications, Education, Registration, Business Office, Horticulture, Facilities, Security, Webmaster, Volunteer Services, Community Greening, and other divisions to stay abreast of stewardship and cultivation opportunities and execute projects.
  • Coordinate cross-departmental Capital Projects Working Group meetings that plan for openings, communications, donor engagement, etc.
  • Provide core proficiency in Raiser’s Edge to advise and assist other departmental staff, as needed, in data management, list pulls, queries, and reports.
  • Maintain confidentiality of donor information.
  • Liase with caterers, photographers, musicians, consultants, and other outside partners as needed.
  • Work with overall Development and Membership team on project development and long-range planning, including support of BBG’s three to five major annual events.
  • Assist as needed with editing and writing proposals for the Major Gifts team.
  • Assist as needed in the development and management of donor cultivation and stewardship events on-site and off-site, including receptions, lunches, dinners, meetings, and tours.
  • Participate in special events, membership on-site sales, and other special projects as needed throughout the year.
  • Perform other duties as assigned by supervisor.


  • Bachelor’s degree required; master’s degree preferred
  • Five-plus years’ development experience; background or strong interest in cultural institutions, environment, education, and/or science desired preferred
  • Prior major gifts experience highly desired
  • Attentiveness to details while meeting multiple deadlines
  • Proficiency in Lexis/Nexus and other research tools, Microsoft Word, Excel, PowerPoint, and Raiser’s Edge software
  • Enthusiastic, energetic team player able to work independently behind the scenes, as well as interact closely with trustees, donors, staff, and guests at all levels
  • Ability to work evenings and occasional weekends to help meet pressing deadlines and support events during the Garden’s peak season (September–October; March–June)
  • Ability to lift and carry event and tour materials as needed

How to Apply:

No telephone calls for position inquiries, please. Applicants with disabilities who need assistance with the online system may contact

Brooklyn Botanic Garden is an Equal Opportunity/Affirmative Action employer.